Shipping Administrator at SA Metal Group

Job description:

• The Shipping department currently has a vacancy for an attentive to detail, dedicated, organized individual to join their team. This position requires a dynamic, flexible personality, who is able to work in a fast paced environment and meet deadlines.

Duties & responsibilities will include, but are not limited to the following:

• Creating shipping instruction
• Communicating with our partners about their shipment status
• Checking freight documentation (Bills of Lading, Certificate of Origins, etc.)
• Processing administrative tasks, so all our departments are up-to-date of your latest shipments
• Assisting with getting shipping files in order to be shipped
• Booking of haulers for the containers
• Booking and following up with shipping lines & depots for container releases
• Book containers with the nominated shipping lines
• Interacting with shipping lines regarding any booking queries
• Track shipment progress from start to end
• Identify potential issues and inform relevant parties promptly
• Liaise with clearing agents and generate relevant documentation
• Check all clearing agent’s invoices
• Ensuring all required and necessary paperwork are timelessly received and processed onto the system
• Provide input on workable Letter of Credit
• Compile photos and inspection certificates and send for approval before stacking
• Create shipping documentation (proforma invoice, commercial invoice, packing list etc)
• Submit the shipping instruction to the shipping line
• Manage the documentation process and communication with the shipping line up to the release
• Forecasting to secure shipping opportunities
• Assist finance with invoice verification if and when required
• Assisting finance and documentation department with transactional details where required
• Capture, track and reconciles payment information
• Obtaining, checking and preparing documentation to meet customs and insurance requirements
• Utilising e-commerce, internet technology and satellite systems to enable real-time tracking of goods
• Prepare and maintain excel spreadsheets
• Follow up with relevant role players
• Scanning & Filing
• Maintaining communication through all phases of the shipping process
• Any and all duties and responsibilities based on operational needs

Qualifying Experience:

• Matric
• Relevant tertiary qualification
• At least 3-5 years’ experience in a similar position
• Computer literate (MS Office)

Qualifying Attributes

• Excellent planning, organizational, analytical and decision-making skills
• Ability to work under pressure
• Ability to multi-task and manage demanding workload in a pressurized environment
• Excellent problem solving skills coupled with the ability to think on your feet
• Ability to work independently as well as in a team
• Attention to detail and accuracy
• Hard-working and self-motivated
• Time management and organizational skills
• Highly motivated and committed
• Excellent standards in execution
• Innovative, analytical and detail orientated
• Able to manage time and resources
• Deadline driven