Site Administrator - Atlantis at Lesedi Nuclear Services Pty Ltd

Job purpose statement:

The Site Administrators main area of responsibility is to provide administrative support to the Construction Manager.

Main focus areas:

• Under the general direction of the Construction Manager; 
• Coordinate the flow of administrative tasks at site;
• Support compiling and submission of construction/consortium reports and work plans as required;
• Responsible for overseeing and managing Lesedi employees and subcontractors’ requirements on site.

Key Tasks:

Administrative Support :

• Perform general administrative tasks as required and other administration actions required by the CM/FAM or the benefit of the department.
• Ensure compliance to all procedures and rules.
• Perform any reasonable and lawful activity delegated by the CM/FAM.
• Assist in coordinating all clerical requirements encompassing the nature of the site office.
• Taking minutes during site construction meetings and timeous distribution thereof.
• Compile all contractual reports as per contract requirements.
• Arrange for site visitors and monitor requirements compliance.
• Coordinate travel and accommodation arrangements for visitors.
• Manage meal orders for all Lesedi sub-contractors.
• Responsible for overseeing housekeeping at site.
• Manage IT requirements for site office and employees.
• Planning and arrangements of monthly and yearly entertainment events.
• Ensure that all site office clerical prerequisites are consistently maintained.
• Departmental and Company Processes:
• Ensure all administrative requirements are attended to timeously.
• Maintain effective working relationships with all levels of management and staff.
• Ensure input is obtained from legal departmentfor any legal related matter.
• Monthly compiling of Living Out Allowance for specific Lesedi employees.
• Responsible for Petty Cash transactions and regular reconciliations.
• Interface and assist in resolving payment queries.
• Ensure compliance with all Lesedi NS financial policies, procedures and controls.
• Ensure compliance to SHEQ standards and related policies and procedures at all times.
• Compile and send out IR/HR related information when requested.
• Manage forms and contracts for new employees of Lesedi.
• Manage termination advice for employees.

Qualifications:

• Grade 12 or equivalent SAQA approved qualification + 2 years related experience.
• SAQA accredited Certificate/Diploma in administrative field is advantageous.
• Proven proficiency in MS Word, Excel, and PowerPoint and Acrobat is essential.

Experience:

• A minimum of at least two (2) years of increasingly responsible administrative related experience within an EPCM environment or closely related field.

Knowledge:

• A good understanding of basic office administration practices within an EPC environment.
• Technical report writing is an essential prerequisite.

Skills:

• Computer Literate (Word, Excel)
• Computer Systems (IFS, Project Management Collaboration Platforms)
• Be able to communicate clearly.
• Be technically competent.
• Behaviours/Personal Attributes:
• Demonstrate a cooperative attitude working in a team environment.
• Act in the interest of the company at all times.
• Work methodically with attention to detail.
• Act with honesty and with integrity at all times.
• Demonstrate reliability.
• Disciplined and responsible.
• Perform professionally at all times – internal, external (Client, suppliers & partners).