Fresh Openings at Lesedi Nuclear Services Pty Ltd

Job purpose statement:

The Site Administrators main area of responsibility is to provide administrative support to the Construction Manager.

Main focus areas:

• Under the general direction of the Construction Manager; 
• Coordinate the flow of administrative tasks at site;
• Support compiling and submission of construction/consortium reports and work plans as required;
• Responsible for overseeing and managing Lesedi employees and subcontractors’ requirements on site.

Key Tasks:

Administrative Support :

• Perform general administrative tasks as required and other administration actions required by the CM/FAM or the benefit of the department.
• Ensure compliance to all procedures and rules.
• Perform any reasonable and lawful activity delegated by the CM/FAM.
• Assist in coordinating all clerical requirements encompassing the nature of the site office.
• Taking minutes during site construction meetings and timeous distribution thereof.
• Compile all contractual reports as per contract requirements.
• Arrange for site visitors and monitor requirements compliance.
• Coordinate travel and accommodation arrangements for visitors.
• Manage meal orders for all Lesedi sub-contractors.
• Responsible for overseeing housekeeping at site.
• Manage IT requirements for site office and employees.
• Planning and arrangements of monthly and yearly entertainment events.
• Ensure that all site office clerical prerequisites are consistently maintained.
• Departmental and Company Processes:
• Ensure all administrative requirements are attended to timeously.
• Maintain effective working relationships with all levels of management and staff.
• Ensure input is obtained from legal departmentfor any legal related matter.
• Monthly compiling of Living Out Allowance for specific Lesedi employees.
• Responsible for Petty Cash transactions and regular reconciliations.
• Interface and assist in resolving payment queries.
• Ensure compliance with all Lesedi NS financial policies, procedures and controls.
• Ensure compliance to SHEQ standards and related policies and procedures at all times.
• Compile and send out IR/HR related information when requested.
• Manage forms and contracts for new employees of Lesedi.
• Manage termination advice for employees.

Qualifications:

• Grade 12 or equivalent SAQA approved qualification + 2 years related experience.
• SAQA accredited Certificate/Diploma in administrative field is advantageous.
• Proven proficiency in MS Word, Excel, and PowerPoint and Acrobat is essential.

Experience:

• A minimum of at least two (2) years of increasingly responsible administrative related experience within an EPCM environment or closely related field.

Knowledge:

• A good understanding of basic office administration practices within an EPC environment.
• Technical report writing is an essential prerequisite.

Skills:

• Computer Literate (Word, Excel)
• Computer Systems (IFS, Project Management Collaboration Platforms)
• Be able to communicate clearly.
• Be technically competent.
• Behaviours/Personal Attributes:
• Demonstrate a cooperative attitude working in a team environment.
• Act in the interest of the company at all times.
• Work methodically with attention to detail.
• Act with honesty and with integrity at all times.
• Demonstrate reliability.
• Disciplined and responsible.
• Perform professionally at all times – internal, external (Client, suppliers & partners).

go to method of application »

PURPOSE OF ROLE

A Project Planner is required to ensure project programs are developed, ensuring that the standard is maintained, kept up to date with actual progress, and analysed to ensure credibility.

KEY PERFORMANCE AREAS

• Support the Project Management Team with planning and scheduling decisions and advice during project life.
• Through collaboration with team members and as directed by the relevant PM, utilising automated systems (computerised software):
• Define and develop the WBS;
• Develop credible and quality project programs;
• Support the development of the Cost and Schedule Management Plan.
• Maintain project programmes / schedules / plans accurately.
• Establish appropriate metrics for measuring key project performance.
• Utilise appropriate automated systems (computerised software) to manage project plans:
•  Primavera / MS Projects and IFS effectively used to the standards as dictated by various contracts.
• Continuously monitor and control / guide projects by documenting project progress (actual vs plan);
• Provide feedback to Line Management in terms of planning systems integrity and project progress / performance.
• Maintain proactive approach to obtain information regarding activity status to update project plans.
• Provide support/input to Project Managers for reporting on project progress / performance:
•  Complete and submit monthly planning report;
•  Provide input to Project monthly reports.
• Inform project team members, clients and contractors of project status - Periodically and in the format as determined by the project.

QUALIFICATION AND EXPERIENCE

• Qualified artisan in the Mechanical, Electrical or Instrumentation discipline + 2-4 years relevant practical experience in a technical field and at least 2 years practical experience in the planning of design and construction projects using a recognized planning software, i.e. Primavera, MS Projects, OR
• Recognised qualification in Industrial / Process / Manufacturing engineering + 2-4 Years relevant practical experience in a technical field and at least 2 years practical experience in the planning of design and construction projects using a recognized planning software, i.e. Primavera, MS Projects;
• Management Qualification from a recognized academic institution would be advantageous.
• A planner certification from a recognized institute (PMI, AACE) would be advantageous.

COMPETENCIES

Knowledge

• Technical knowledge (mechanical, electrical, instrumentation) of processes, systems and equipment.
• Knowledge of scheduling principles and development.
• Be able to read and interpret project programmes / schedules / plans.
• Knowledge of the methods, materials and techniques employed in engineering and construction works.
• Knowledge of (PMBOK) Project Management principles and concepts.
• Knowledge of the principles of planning related to design and construction projects, specifically Earned Value Management (EVM).
• Experience in performing standard prospective and retrospective Time-Impact-Analysis.
• Knowledge of construction contract i.e. (NEC & FIDIC contract suites).
• Knowledge of various delay analysis techniques and the application thereof.
• Experience in analysing project programmes / schedules / plans to derive project health.

Skills

• Good experience with software programs such as MS Office but specifically planning software such as Primavera and MS Projects.

Behaviours

• Good interpersonal skills working with internal and external clients and contractors to effect satisfactory relationships.
• Good verbal and written communication skills.
• Good at understanding and following written and verbal instructions.
• Good ability to guide the project team to achieve project goals.
• Good leadership / supervisory capability to motivate / guide / instruct others (for Senior Planner).
• Proactive in obtaining relevant information required to perform planning function on a continuous basis.
• Methodical with attention to detail.
• Motivated with the ability to independently initiate activities.
• High ability and willingness to impart / share knowledge.
• Good team player.

go to method of application »

PURPOSE OF ROLE

Reporting to the Group Financial Manager, this position is responsible for the verification, processing and reconciliation of all creditors’ accounts of all the projects.

KEY PERFORMANCE AREAS

• Capture of and reconciliation of creditors invoices and payments back to general ledger and supplier statements,
• Match invoice against purchase orders for goods and services received,
• Liaise with procurement and project managers on supplier activities,
• Effective handling of creditor queries and referral to management of unresolved issues,
• Meet creditor payment due dates,
• Capture all payments and receipts from the bank statement into the cashbook via an upload from bank statements,
• Process and control petty cash and credit card statements,
• Prepare monthly bank, petty cash and credit card recons,
• Processing of group companies’ invoices & bank statement,
• Asset management & tagging.

QUALIFICATION AND EXPERIENCE

• ND in Accounting / Finance or similar qualification.
• Proficiency in the use of an ERP system.
• Expert knowledge of MS Excel and accountancy practices.
• 3+ years’ experience in a credit control environment.
• Experience in Procurement processes.

COMPETENCIES

• Good problem-solving and analytical ability skills.
• Accurate numerical ability.
• Consistent attention to detail and be methodical in approach.
• Self-starter and investigative nature.
• Excellent communication & interpersonal skills.

go to method of application »

Key Responsibilities

• New hire onboarding to create an unforgettable candidate and employee experience: Oversees activations and new starter announcements, organize and manage on-boarding, new employee orientation and training programs in conjunction with SDF.
• The process owner for employee relations management, including disciplinary and performance improvement.
• Consult managers on people matters that require in depth knowledge of policies, procedures, and local legislation.
• Act as Point of Contact for people tools, processes, programs, or projects
• Monthly reporting on HR trends- Onboarding, activations, terminations
• Required to assist with HR administration such as processing, ensuring accuracy and compliance of all paperwork.
• Conducts exit interviews, analyses data and identifies patterns & potential improvements.  
• Employee off-boarding: Oversees termination processes, ensures proper notification of employee terminations internally and externally for compliance.
• Employee Relations - Tracks employee corrective actions, partners with the HR Consultant to make recommendations to management team for corrective action & continuous improvement, responds to employee relation issues such as employee grievances and discipline.  Attends hearings if necessary.
• Advising on and monitoring the effectiveness of employee assistance programmes.
• Assisting and / leading any other relevant HR special projects
• Payroll capture and processing in SAGE 300 - Must have experience in payroll 5+ years preferred. 

Typical Qualifications and experience required for the position:

Qualifications:

• Minimum 5-7 years of experience as an HR Generalist or similar role.
• Minimum NQF level 6 in Human Resources / related field elated field (NQF level 7 is preferred)
• Solid understanding/experience with human resources and related people processes,
• Demonstrated knowledge of benefit & compensation administration,
• Recruitment & onboarding processes
• Handling employee relations issues,
• Organizational planning & development,
• Working knowledge of labour legislation performance management,
• Employee development, corrective action,
• Employee investigations,
• Regulatory reporting.
• Payroll capture and processing in SAGE 300 - Must have experience in payroll 5+ years preferred.

Required Skills/Abilities:

• High level of interpersonal skills and professionalism to handle sensitive and confidential situations and information.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite

Competency Statement(s)

•  Accountability - Ability to accept responsibility and account for his/her actions.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Attention to Detail - Being meticulous about detail and thorough in completing work tasks.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication - The ability to communicate effectively with others both orally and in writing.
• Confidentiality - Ability to maintain confidentiality of sensitive company information. Ability to use discretion when conversing with individuals both internally and externally to avoid sharing sensitive information.
• Conflict Resolution - Ability to deal with others in an antagonistic situation.
• Cooperation - Pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Decision Making - Ability to make critical decisions while following company procedures.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Goal Oriented - Ability to establish proper goals and to meet/exceed during a specified timeline.
• Integrity - Complete transparency and openness. Trustworthy, forthright, and honest.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Presentation Skills - Ability to effectively present information publicly.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Respect - Respect each other, our customers, and suppliers.
• Teamwork - Communicating and working together to serve our customers.