Site Administrator - Boksburg at Unilever

MAIN JOB PURPOSE:

• Supporting the Site and the Site Director (SUD) and supporting the day- to- day effective management of their portfolios.

JOB SUMMARY:

• Manages the SUD’s calendars: meetings, travel schedules, leave dates
• Coordinates meeting and conference schedules, venues, teleconference, presentation equipment, and other meeting requirements including food/ refreshment across the site
• Arranges travel bookings, hotel, transportation, visas for the team and coordinates with any external parties as required for the same, including travel agents, hotels, transport services
• Facilitates cash advances, reimbursements, expense reports for the SUD and site team members
• Liaises with other team Secretaries for administrative coordination for requirements by the Unilever company
• Collects, Compiles and Organizes Presentation and Meeting Materials for the SUD
• Supports individual administrative requirements of site team members.
• Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Manage Stationery requirements for team members
• Maintain favorable relationship with Media Owners and Media Agency in order to assist in deliverables
• Building and managing key relationships with internal and external stakeholders
• Adhoc projects - Annual departmental project / function work may be required e.g. Plan Year end functions

KEY REQUIREMENTS:

• Grade 12/ Matric
• 2 – 5 years secretarial background preferably within FMCG
• 2 – 3 years of admin related experience
• Expert Tele-conferencing and Video-conferencing support
• Proven ability to organize seminars/ workshops/ webinars with attendees from across the region/ global; creating site newsletters and to provide support to the Site Director with regards to traveling, remotely
• Minute taking and correspondence of relevant meetings
• Essential personality traits include: expressive, energetic, interactive, self-motivated, IT literate, must be able to prioritize, highly organized and good interpersonal skills, committed, professional
• Building and managing key relationships with internal and external stakeholders
• Excellent communication skills – verbal and written
• Advanced in MS Office Suite