Site Administrator at Fraser Alexander (Pty) Ltd.

PURPOSE

• Administration of financial activities at HO level. Primary source of data input for Financial Systems.

Reporting

• Assist with monthly and annual hire purchase (HP) agreement reporting.
• Ad hoc plant/fleet reporting.

Governance

• Ensure compliance with relevant legislation (Value Added Tax Act etc.) including FA policies and procedures.

Budget and Forecast

• Ad hoc assistance when required.

Shared Services Responsibilities

• Generating purchase requests and subsequent receipt of goods at HO in accordance with orders placed.
• Follow-up on outstanding orders for Plant and Workshop.
• Assist in good management of company assets at a site level.
• Ad hoc HO stores and consumables management and recording of transactions relating to issues, receiving and stock take.
• Capturing of Plant returns onto the relevant system on an ad hoc basis.
• Escalation of Finance queries to Shared Services.
• Monthly HP reconciliations for amortisation schedules to the general ledger.
• Compile annual HP schedules for Auditors.
• Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement.
• Perform administrative and filing duties.

Operational Responsibilities

• Perform other site and administrational duties as required

QUALIFICATION

• Grade 12 with Accounting and/or Mathematics.

REQUIREMENTS

• 1 year experience in administrative role or similar.
• Experience with an ERP system would be advantageous.

SKILLS, QUALITIES AND ABILITIES

Knowledge

• Computer literacy in Microsoft Suite
• VAT act
• Financial budgeting and forecasting
• FA policies and procedures

Skills

• Self-management
• Good communication
• Problem solving
• Analytical

Attributes

• Teamwork and support
• Ethical
• Accountable
• Reliable
• Excellence-oriented
• Assertiveness
• Resilient

01 May 2023