Site Administrator at Marvel Placement Consultant

Site Administrator (12-Month Contract)

• A leading mining operation based in Rustenburg is currently recruiting for a Site Administrator to join their team on a 12-month contract. The successful candidate will provide administrative, planning, compliance, and reporting support to site operations, ensuring the accurate management of timesheets, records, checklists, and operational documentation.
• This role requires advanced Microsoft Excel skills and previous experience within a mining, engineering, construction, or heavy industrial environment.

Minimum Requirements:

• Minimum 3–5 years’ experience in a Site Administration, Project Administration, Operations Administration, or similar role.
• Previous mining site administration experience highly preferred.
• Previous experience within the mining, engineering, construction, manufacturing, or heavy industrial sectors preferred.
• Grade 12 (Matric) essential.
• Relevant Diploma or Certificate in Business Administration, Office Administration, Project Administration, or related field advantageous.
• Advanced Microsoft Excel skills are essential.
• Previous experience working with Microsoft Dynamics 365 Finance & Operations (D365 F&O) would be advantageous.
• Proven experience working extensively with Excel-based timesheets and reporting.
• Experience creating and maintaining Pivot Tables, Pivot Charts, Pie Charts, Bar Charts, Dashboards, VLOOKUPs, XLOOKUPs, SUMIFs, COUNTIFs, and reporting templates.
• Experience compiling availability reports, workforce reports, checklist reports, and compliance documentation.
• Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems advantageous.
• Strong planning, scheduling, and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to work effectively in a fast-paced site environment.
• Strong communication and stakeholder management skills.

Roles and Responsibilities:

• Manage and maintain Excel-based employee and contractor timesheets.
• Assist with the administration, verification, and reporting of personnel timesheets using Microsoft Excel.
• Compile, update, and maintain availability reports using Microsoft Excel.
• Prepare and maintain checklist reports and compliance trackers.
• Generate management reports using Pivot Tables, Pie Charts, Bar Charts, SUMIFs, and other advanced Excel functions.
• Track employee attendance, overtime, leave, and workforce allocation records.
• Maintain site planning schedules, trackers, and administrative databases.
• Interact with contractors and service providers regarding compliance requirements and outstanding documentation.
• Follow up on outstanding checklists, compliance requirements, corrective actions, and supporting documentation.
• Prepare, update, and maintain operational checklists and compliance records.
• Create and process stores requests using Microsoft Dynamics 365 (D365).
• Create and maintain manual job cards and job tracking registers using Excel.
• Monitor outstanding actions and ensure timely follow-up with relevant stakeholders.
• Maintain accurate filing systems for site records, reports, permits, and operational documentation.
• Support compliance requirements by ensuring all records are complete, accurate, and audit-ready.
• Assist with contractor administration, onboarding documentation, and record management.
• Compile and distribute meeting minutes, action registers, and progress reports.
• Liaise with site supervisors, management, contractors, and support departments.
• Ensure all administrative processes are completed in accordance with company policies and site procedures.
• Provide general administrative support to site management and operational teams.

Closing Date: 2026-07-31