Site Clerk (Lydenburg) at Fraser Alexander (Pty) Ltd.

Description

• This position exists to run the administration office in the business unit on a specific site, by planning activities, organising resources, controlling risks and to ensure the successful and timeous execution of all administrative activities in respect of quality, quantity, efficiency as well as financial requirements.

RESPONSIBILITIES

Site Administration Office

• Provide end to end HR policy & procedure solutions to the division.
• Ensure accurate completion and approval of all purchase requisitions with correct contract allocations.
• Receive and verify goods and services against delivery notes and outstanding orders.
• Manage site stock including diesel, PPE, stores, and maintain proper record keeping.

Safety and Training Administration

• Ensure that back up of the data base is available.
• Preventing loss/damage of property in the office.
• Ensuring proper housekeeping in the specific Site Office.

Personal Administration

• Liaising between the Site Administrator and the Site/Contract manager, as well as the wage office and/or the HR department.
• Compiling of the monthly HR report figures and forwarding such figures/info to the Site Administrator.
• Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
• Handling of leave administration of wage employees and liaising with the Site Administrator.

Wage

• Controlling, compiling and the forwarding of the time book document, as required by wages on a monthly basis.
• Registering and handling of all wage queries.
• Handling of sign-on procedure for all new wage employees.
• Handling of sign-off procedure for all wage employees leaving the company.

Communication

• Controlling, compiling and the forwarding of the time book document, as required by wages on a monthly basis.
• Registering and handling of all wage queries.
• Handling of sign-on procedure for all new wage employees.
• Handling of sign-off procedure for all wage employees leaving the company. 

Client Relationship Administration

• Promoting the image of Site/Site Office.

Requirements

QUALIFICATIONS

• Grade 12.
• Certificate in finance /HR Administration.

EXPERIENCE

• 1- 2-year previous Administration experience.

SKILLS, QUALITIES AND ABILITIES REQUIRED 

• Computer Literacy.
• Minute Taking.
• Be Presentable.

CLOSING DATE: 06 March 2026