Sourcing Officer REF: DMSA 10/2025 at DITSONG: Museums

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• National Diploma or equivalent qualification in Logistics, Supply Chain, Finance, Accounting, or a related field (NQF Level 6). A minimum of 2–3 years’ relevant experience in finance, with a focus on procurement.

CRITICAL SKILLS / COMPETENCIES NEEDED

• In-depth knowledge of Supply Chain Management and government procurement legislation, policies, and procedures including PFMA, Treasury Regulations, PPPFA, National Treasury Practice and Instruction Notes, and the BBBEE Act; Team management, problem-solving and decision-making skills; Ability to interpret legislation, analyse policies, and develop procedures; Strong negotiation, interpersonal, verbal, and written communication skills, including report writing; Proficiency in change management, project and financial management facilitation, and time management; Customer relations management; Presentation skills; Computer literacy with experience in Microsoft Office Suite Innovation, ACCPAC and related systems.

KEY PERFORMANCE AREAS inter alia, include

• Sourcing: Issue tenders to required vendors and monitor responses within deadlines; Evaluate vendor compliance with DMSA requirements and compile detailed reports; Obtain approvals from Supply Chain Manager on vendor selection; Notify successful vendors and ensure that all onboarding procedures are completed in accordance with established processes.
• Order Management: Liaise with service providers regarding order requirements based on internal requests; Purchase products in line with the authorised contractual agreements; Receive the electronic order and follow the required actions to process the order within lead times; Submit the order if the system does not identify any discrepancies; Resolve non-approvals and obtain further actions if required; Match and confirm signed delivery notes from Stores against purchase orders in the system; Match invoices to the order and obtain approval from Procurement Specialist; Submit approved orders to Finance for payment in accordance with agreed credit terms; Ensure that all orders are fully closed out; Follow u with relevant parties as required; Complete a quarterly price comparison list based on current vendors and rates; Identify vendors that overcharge and source more cost-effective alternatives; Report these findings to the Procurement Specialist for further review; Obtain instructions regarding the  next steps to be taken; Source/contact new vendors based on feedback from Procurement Manager.
• Contract Management: Negotiate with suppliers and service providers using approved templates and processes; Support the review and analysis of contracts and service level agreements (SLAs) to verify compliance with organisational standards; Compile a contract utilisation report on a monthly basis; Source the relevant information from vendors; Obtain departmental feedback regarding any required changes to the procurement process for a specific contractor.
• Supplier Performance Management: Obtain detailed specifications from the department and source vendors capable of fulfilling these requirements; Research the supplier market to evaluate availablevendors and the services they provide; Obtain minimum quotes in accordance with the Company Policy to assess costs, quality and select the appropriate supplier; Conduct quarterly or as needed market research to ensure current supplier costs are competitive; Implement changes or source new suppliers based on performance evaluations and market trends.