The vision of the ETDP SETA is to be a promoter and facilitator in the development and improvement of the skills profile of the sector's workforce to benefit employers, workers, and employees in the sector.
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A Bachelor’s degree (NQF Level 7) in Public Administration/Management, Business Administration or Business Management Sciences.
A recognised Project Management national qualification will be required.
At least three (3) years of working experience in a Project Management environment with proven project implementation experience within the ETD sector or skills development environment.
Proven experience coordinating, implementing, monitoring and evaluating projects/programmes.
Sound knowledge and experience in stakeholder management with good negotiation skills, administration and budget management.
The incumbent must have a good understanding and knowledge of the regulatory and legislative framework within the skills development, including the Public Finance Management Act (PFMA) and a sound understanding of skills development systems, processes and initiatives.
Excellent proven report writing skills and presentation skills.
Ability to plan, control and organise work and take own initiative.
Ability to work under pressure and multitask.
Proven computer skills (MS Office packages) and an ability to work with data.
A valid driver’s license is essential.
Duties and Responsibilities
Plan, conceptualise and implement the allocated special projects and programmes, ensuring all targets are met within the specified timelines and contract specifications.
Develop relevant project management systems and optimise controls and processes to meet the targets in line with the established processes and procedures.
Develop an operational plan for all the approved special projects within the ETDP SETA and provide oversight support in implementing special and rollover projects.
Liaise with all the stakeholders/beneficiaries whose funding has been approved to advise, guide and support them in conceptualising projects.
Evaluate and monitor all special projects and drive the improvement of project delivery.
Develop and manage project budgeting and costing, ensuring that expenditures align with budget requirements.
Provide monthly and quarterly reports on all the approved and implemented projects and report on all aspects of special project delivery.
Facilitate and coordinate constituency/stakeholder meetings/workshops relating to special projects within the CEO’s office.
Oversee the effective administration of all allocated projects and programmes that will result in a sound audit trail, support and provide evidence to all internal and external audit requirements.
Oversees the maintenance and enforcement of all related Service Level Agreements within the special projects unit to minimise business risk and ensure business continuity.
Effective and efficient contract management of all special project contracts end-to-end, including the accurate capturing, maintenance, performance management, payments, moderation and close-out on the system for all allocated contracts.
Coordinate the meetings/workshops with the admin support within the unit.
Facilitate the meetings/workshops and inductions.
Provide written feedback on meetings/workshops relating to action plans for special projects.
Quality assurance of special project implementation, including maintenance of relevant records and information.
Representation of the organisation in relevant structures and forums and compile reports on all meetings attended with stakeholders and constituencies.
Provide formal, standard reporting and feedback, ensuring accurate, up-to-date reflection of project and programme performance.
Perform other project-related and administrative tasks as requested by the Line Manager or a delegated official.
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