Specialist: Data and Records Management at Absa South Africa

Job Summary

• To provide specialist advice and support in the analysis, development, organisation and maintenance of data, through the execution of predefined objectives as per agreed (SOPs). To co-ordinate and facilitate the implementation of data management policies through effective stakeholder identification and management, including development and tracking of plans, milestones, deliverables, risks, and issues through to final delivery.

Job Description

Key accountabilities

Data Management:

• To monitor the implementation and adherence of data governance and the management of the applicable policies, standards and processes.
• To interface with and provide practical guidance relating to the implementation of the data governance policies to business area stakeholders.
• Develop and maintain relationships with data governance stakeholders throughout Digital and EveryDay Banking (e.g. Data Stewards, Data Owners, Technology, Key Risk Owners, etc.) to ensure rapid dissemination and feedback loops of related information and requests.
• Develop, define and consolidate reports for, and from, relevant stakeholders and forums to monitor progress against data governance targets.

Records Management:

• To ensure continuous embedment of the Data and Records Management Policy requirements across Digital.
• Ensure the Business Record and Information Asset Registers (BRIAR) are reviewed and signed-off for all BU’s.
• To perform record retrievals on an annual basis and to manage destructions.

Data Privacy:

• To review and guide BU’s with the completion of PIA’s (Privacy Impact Assessments).
• Perform annual reviews on Data Privacy Frameworks.
• Ensure timely reporting of data privacy incidents and monthly KRI's.
• Assist the Privacy Office and the EB Privacy Team with the roll-out and implementation of any Privacy Project Deliverables.

Conduct Risk:

• Identify, assess, respond to, manage, analyse and report conduct risks, issues and events.
• Report on business established thresholds on a monthly basis.
• Engage with Operational Risk, Compliance and HR regularly for input on the KRI reporting requirements and review of indicators.
• Understand and react to changes in the external environment (including emerging risks) that are relevant to the management of conduct risk in the business.
• Ensure the timely and thorough completion of actions associated with conduct risks and conduct incidents.
• Escalate conduct risks and incidents that exceed stated thresholds. Obtain advice from Compliance as appropriate.
• Annual completion and submission of the Integrated Risk Assessment (IRA).

Information and Cyber Security:

• Perform End-User Developed Applications (EUDA) review annually.
• Ensure business is compliant with Acceptable Use Requirements.
• Daily monitoring, actioning and closure of any DLP (Data Leakage Prevention) alerts.
• Ad-hoc actioning of End-Point Unlock Requests.
• Assist business with onboarding of applications onto the new strategic toolset: Africa Access.
• Assist business with access certification for the sharepoint/sharedrive.

Governance and Reporting:

• Prepare and submit updates for monthly ERC Meetings.
• Participate in role related Audit Reviews and ensure the closure of any related audit findings.
• Ensure the completion and closure of any role related DWB’s.
• Ensure that business is compliant with any role related compliance training requirements.
• Perform gap analysis on all role related policies and to action the identified gaps.
• Participate in any ad hoc projects on behalf of Digital.

Education

• National Diplomas and Advanced Certificates: Banking, National Diplomas and Advanced Certificates: Business Management, National Diplomas and Advanced Certificates: Information Technology, National Diplomas and Advanced Certificates: Risk Management