Specialist: Demand Management at Border Management Authority

Description

The successful candidates will be expected to perform the following duties:

 SCM and Finance Compliance

• Compile and consolidate needs analysis
• Co-ordinate inputs and completion of quarterly and annual procurement plan
• Funding
• Compilation of specifications and terms of reference submitted by user department
• Promote compliance and adherence to the SCM policy.
• Assist in the implementation of control measures to enhance current processes.
• Assist with the audit process with the internal and external auditors.
• Risk management of the SCM
• SCM performance review
• Reporting on SCM information
• Optimum system utilization
• Entire adequate controls are in place for safeguarding of SCM information
• Ensure that SCM registers (deviations, irregular expenditure, contract management register) are reviewed and submitted to the Senior Manager and Executive Manager timeously.
• Propose enhancements / review of SCM Policy and procedures in line with the changes in the National Treasury regulations, instruction notes etc and ensure the same is implemented.

Coordination

• Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework.
• Ensure that SCM monthly and quarterly for the SCM
• Monitor and evaluate supplier utilisation and performance.
• Keep record all National Treasury report submissions

Risk and Compliance 

• Provide input into the development of SCM and Finance policies, procedures and processes.
• Ensure compliance with all statutory or legal requirements.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Mangers to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management and Relations 

• Build and maintain relationships with all BMA officers including Governance Committees for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to financial accounting activities to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the operational plans to impacted stakeholders.

Financial Management 

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPPFA, and BBBEE).
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Report on and communicate any costs improvements and shortfalls.

People Management 

• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the BMA’s policies and procedures.

Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 7 in Supply Chain Management/Procurement/Logistics/Public Administration/Law/Finance/Accounting/Business Management/ICT

Minimum Experience:

• 5 years' experience at supervisory level in supply chain management or relevant experience.

Knowledge:

• Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
• Border Management Authority Act,2020.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

•  Added Advantage (Any professional registration in line with SCM/Finance (attach proof of professional registration)