Vacancies at Border Management Authority

Description

The successful candidates will be expected to perform the following duties 

Logistics Management

• Manage the logistics operations.
• Support purchasing to planning raw material requirements based on demand and in line with production requirements, avoiding excess stock.
• Ensure on-time in full deliveries of materials by working in close collaboration with Purchasing.
• Support the full supply chain of import/export as required.
• Ensure incoming material quality procedures are followed as per the internal procedure.
• Ensure maintenance of required finished good stock levels in line with business objectives.
• Ensure on-time in full deliveries.
• Manage and lead Production planning and Data control.
• Re-engineering / Optimization in order to improve the process & make it efficient.
• Ensure real time invoicing and record keeping.
• Study and introduce continual cost optimization initiatives.
• Ensure real time tracking of data and visualization, escalation as necessary.

Stakeholder Management Support  

•  Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.

 Governance, Risk and Compliance 

• Ensure the development and implementation of the risk register. 
• Analyse and evaluate the internal controls to determine their effectiveness in mitigating risks. 
• Assist in the development of the risk register.
• Update risks register in partnership with relevant stakeholders. 
• Ensure compliance with the relevant legislation and regulations.

 Financial Management 

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPFA, and BBBEE).
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Report on and communicate any costs improvements and shortfalls.

 People Management 

• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the BMA’s policies and procedures.

Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 7 in Supply Chain Management/ Procurement/ Logistics/ Public Administration/ Law/Finance/ Accounting/ Business Management/ ICT

Minimum Experience:

• 5 years' experience at junior management in Supply chain Management or a related experience.

Knowledge:

• Border Management Authority Act, 2020. 
• Knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

• Added Advantage (Any professional registration in line with SCM/Finance (Attach proof of professional registration) 

go to method of application »

Description

The successful candidates will be expected to perform the following duties:

 SCM and Finance Compliance

• Compile and consolidate needs analysis
• Co-ordinate inputs and completion of quarterly and annual procurement plan
• Funding
• Compilation of specifications and terms of reference submitted by user department
• Promote compliance and adherence to the SCM policy.
• Assist in the implementation of control measures to enhance current processes.
• Assist with the audit process with the internal and external auditors.
• Risk management of the SCM
• SCM performance review
• Reporting on SCM information
• Optimum system utilization
• Entire adequate controls are in place for safeguarding of SCM information
• Ensure that SCM registers (deviations, irregular expenditure, contract management register) are reviewed and submitted to the Senior Manager and Executive Manager timeously.
• Propose enhancements / review of SCM Policy and procedures in line with the changes in the National Treasury regulations, instruction notes etc and ensure the same is implemented.

Coordination

• Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework.
• Ensure that SCM monthly and quarterly for the SCM
• Monitor and evaluate supplier utilisation and performance.
• Keep record all National Treasury report submissions

Risk and Compliance 

• Provide input into the development of SCM and Finance policies, procedures and processes.
• Ensure compliance with all statutory or legal requirements.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Mangers to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management and Relations 

• Build and maintain relationships with all BMA officers including Governance Committees for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to financial accounting activities to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the operational plans to impacted stakeholders.

Financial Management 

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPPFA, and BBBEE).
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Report on and communicate any costs improvements and shortfalls.

People Management 

• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the BMA’s policies and procedures.

Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 7 in Supply Chain Management/Procurement/Logistics/Public Administration/Law/Finance/Accounting/Business Management/ICT

Minimum Experience:

• 5 years' experience at supervisory level in supply chain management or relevant experience.

Knowledge:

• Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
• Border Management Authority Act,2020.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

•  Added Advantage (Any professional registration in line with SCM/Finance (attach proof of professional registration)

go to method of application »

Description

The successful candidates will be expected to perform the following duties:

Acquisitions

• Provide input into the budget and tactical work plans for the Acquisitions Management business unit.
• Work with all the Business areas, to identify gaps in processes, analyse and improve where necessary to increase speed, quality and gain efficiencies in the implementation of BMA projects.
• Assist in the planning, designing, implementation and communication of the overall Acquisitions Framework for procurement, in consultation with all business unit management and executives.
• Source products, services and resources according to the various business units and regional office needs and scope of services.
• Prepare procurement documentation to source goods and services as per prescribed policies and protocols.
• Negotiate with suppliers for the best value after approval for low value low risk goods and services.
• Select appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards, and Total Cost of Ownership.
• Coordinate the vendor on-boarding process and ensure that all vendor documents are submitted and verified for upload to the system.
• Convert requisitions to purchase orders where required as per Standard Operating Procedures and expedite requisitions into purchase when required.
• Effectively submit and expedite contract requests with the Tender and Contracts management unit to ensure prompt commencement and/or delivery of services.
• Coordinate the delivery of goods and/or services as per the RFQ and Service Contract.
• Liaise with suppliers and follow up on orders placed with service providers and/or suppliers to ensure that goods are delivered timeously.
• Attend to and resolve internal queries’ relating to order status and respond to internal client and supplier inquires related to all purchase orders and deliveries.
• Coordinate and verify all procurement invoices for accuracy and in line with the Acquisition budget and quotations for approval and submission to the Finance business unit.
• Prepare internal reports with relevant procurement data as required.
• Conclude all required tenders timeously and effectively and apply escalation and approval in line with the Delegations of Authority.
• Coordinate all Bid Specification, Evaluation and Adjudication committee activities in line with Public Finance Management Act protocols and advise all members of their roles and responsibilities.
• Liaise with all business units to draft bid documents based on accurate business needs and in line Public Finance Management Act protocols.
• Coordinate the submission of tenders from various services provides and manage tender documents in line with Public Finance Management Act protocols.
• Attend to and resolve internal queries’ relating to the tender process status and respond to internal client and service provider inquires related to all bid documents, bid scope and deliveries.

Stakeholder Management and Relations

• Ensure the development and effective stakeholder relations management with both local and international communities in support of national objectives and regional priorities.
• Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing.
• Facilitate stakeholder relationships within the border control environment.
• Represent and participate in the BMA’s committees and tasks teams.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.

Risk and Compliance

• Design, develop, implement and validate fraud risk strategies and systems, to reduce losses.
• Manage the development and performance monitoring of all fraud prevention and detection systems.
• Conduct profit and loss assessments and make recommendations to management regarding fraud prevention strategies.
• Manage fraud risk across the entire account life cycle including originations, authorizations and account reissue.
• Contribute to all fraud related technical projects as well as to vendor support software/hardware products and services.
• Maintain and direct future development on current and future fraud detection systems.
• Compile monthly reports on all aspects of fraud prevention, detection, setup and recovery.
• Facilitate and participate in oversight bodies and committees. Ensure adherence to financial laws.
• Monitor changes in financial regulations and update policies and procedures accordingly.
• Ensure compliance with all legislative and regulative requirements.

Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 7 in Supply Chain Management/Procurement/Logistics/Public Administration/Law/Finance/Accounting/Business Management/ICT

Minimum Experience:

• 5 years' experience at supervisory in supply chain management or relevant experience.

Knowledge:

• Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
• Border Management Authority Act,2020.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

•  Added Advantage (Any professional registration in line with SCM/Finance (attach proof of professional registration)

go to method of application »

Description

The main responsibilities are as follows: 

Functional Management

• Provide input into the budget and tactical work plans for the Acquisitions Management business unit. 
• Work with all the Business areas, to identify gaps in processes, analyse and improve where necessary to increase speed, quality and gain efficiencies in the implementation of BMA projects.
• Assist in the planning, designing, implementation and communication of the overall Acquisitions Framework for procurement, in consultation with all business unit management and executives.
• Source products, services and resources according to the various business units and regional office needs and scope of services.
• Prepare procurement documentation to source goods and services as per prescribed policies and protocols.
• Select appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards, and Total Cost of Ownership.
• Manage the vendor on-boarding process and ensure that all vendor documents are submitted and verified for upload to the system.
• Convert requisitions to purchase orders where required as per Standard Operating Procedures and expedite requisitions into purchase when required. 
• Effectively submit and expedite contract requests with the Tender and Contracts management unit to ensure prompt commencement and delivery of services.
• Oversee the delivery of goods and/or services as per the RFQ and Service Contract. Liaise with suppliers and follow up on orders placed with service providers and/or suppliers to ensure that goods are delivered timeously.
• Attend to and resolve internal queries’ relating to order status and respond to internal client and supplier inquires related to all purchase orders and deliveries.
• Coordinate and verify all procurement invoices for accuracy and in line with the Acquisition budget and quotations for approval and submission to the Finance business unit.
• Prepare internal reports with relevant procurement data as required. 
• Conclude all required tenders timeously and effectively and apply escalation and approval in line with the Delegations of Authority. 
• Coordinate all Bid Specification, Evaluation and Adjudication committee activities in line with Public Finance Management Act protocols and advise all members of their roles and responsibilities.
• Liaise with all business units to draft bid documents based on accurate business needs and in line Public Finance Management Act protocols.
• Coordinate the submission of tenders from various services provides and manage tender documents in line with Public Finance Management Act protocols.
• Attend to and resolve internal queries’ relating to the tender process status and respond to internal client and service provider inquires related to all bid documents, bid scope and deliveries.

Stakeholder Management and Relations

• Ensure the development and effective stakeholder relations management with both local and international communities in support of national objectives and regional priorities.
• Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing.
• Facilitate stakeholder relationships within the border control environment.
• Represent and participate in the BMA’s committees and tasks teams.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.

Financial Management 

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPFA, and BBBEE).
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Report on and communicate any costs improvements and shortfalls.

People Management 

• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the BMA’s policies and procedures.

Requirements

Minimum Qualifications:

• Grade 12 (Matric)
• An undergraduate qualification at NQF 7 in Supply Chain Management/Procurement/Logistics/Public Administration/Law/Finance/Accounting/Business Management/ICT

Minimum Experience:

• 5 years' experience at middle management in supply chain management or relevant experience.

Knowledge:

• Good knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
• Border Management Authority Act,2020.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

•  Added Advantage (Any professional registration in line with SCM/FINANCE (ATTACH PROOF OF PROFESSIONAL REGISTRATION)