Manager: Logistics and Stores at Border Management Authority

Description

The successful candidates will be expected to perform the following duties 

Logistics Management

• Manage the logistics operations.
• Support purchasing to planning raw material requirements based on demand and in line with production requirements, avoiding excess stock.
• Ensure on-time in full deliveries of materials by working in close collaboration with Purchasing.
• Support the full supply chain of import/export as required.
• Ensure incoming material quality procedures are followed as per the internal procedure.
• Ensure maintenance of required finished good stock levels in line with business objectives.
• Ensure on-time in full deliveries.
• Manage and lead Production planning and Data control.
• Re-engineering / Optimization in order to improve the process & make it efficient.
• Ensure real time invoicing and record keeping.
• Study and introduce continual cost optimization initiatives.
• Ensure real time tracking of data and visualization, escalation as necessary.

Stakeholder Management Support  

•  Build and maintain relationships with all BMA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.

 Governance, Risk and Compliance 

• Ensure the development and implementation of the risk register. 
• Analyse and evaluate the internal controls to determine their effectiveness in mitigating risks. 
• Assist in the development of the risk register.
• Update risks register in partnership with relevant stakeholders. 
• Ensure compliance with the relevant legislation and regulations.

 Financial Management 

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPFA, and BBBEE).
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Report on and communicate any costs improvements and shortfalls.

 People Management 

• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the BMA’s policies and procedures.

Requirements

Minimum Qualifications:

• Matric (Grade 12)
• An undergraduate qualification at NQF 7 in Supply Chain Management/ Procurement/ Logistics/ Public Administration/ Law/Finance/ Accounting/ Business Management/ ICT

Minimum Experience:

• 5 years' experience at junior management in Supply chain Management or a related experience.

Knowledge:

• Border Management Authority Act, 2020. 
• Knowledge and understanding of the PFMA, Treasury Regulations and Guidelines
• Knowledge and understanding of the SCM Regulations, Practice Notes, Circulars, Policy Frameworks
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.

Other requirements: 

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License.

Professional registration or license requirements:

• Added Advantage (Any professional registration in line with SCM/Finance (Attach proof of professional registration)