Specialist: Ethics and Compliance at Border Management Authority

Description

The successful candidates will be expected to perform the following:

• Develop, revise as necessary and monitor implementation of the Ethics Plan. Working with and advising business units to ensure that BMA is conducted in accordance with relevant legislation and regulations. Advise and work with business units to identify and develop appropriate and effective governance structures for effective decision-making within BMA. Provide oversight of ethics risk assessment process. Develop and maintain confidential procedures for handling and processing complaints and allegations.
• Educate the business units in corporate governance and ethics related issues and raising awareness levels across the business. Analyze new developments, develop implementation plans & systems, monitor compliance and prepare reports. Coordinate with other appropriate offices, which included Human Resources, Legal and Compliance on inquiries, investigations or reviews, as needed and incompliance with BMA regulations and policies. Assess the levels of awareness and perceived effectiveness of ethics management interventions within BMA and make recommendations. Shaping ethical culture approaches and practices with the BMA by developing and supporting consistent ethical approaches and practices.  Championing initiatives that foster an ethical culture throughout the BMA.
• Develop, implement and maintain compliance risk management plan. Conduct compliance audits and risks assessment. Monitor compliance risk and action plans. Recommend corrective action to close compliance gaps. Ensure that the compliance risk processes are applied uniformly across the BMA and correct deviations. Recommend a protocol of compliance risk management oversight in the BMA. Recommend the risk culture positioning and drive initiatives towards an ideal risk culture. Maintain a “Compliance Calendar” indicating the expected timelines of compliance related processes and the anticipated submission date of evidence output. Implement the compliance risk appetite framework and combined assurance model. Monitor the strategic, operational and projects risk profiles, including risk support to management, Conduct compliance risk awareness and assessment of adequacy and effectiveness of risk tigations/controls.  Provide support in risk management’s administration.
• Compile, assess ,rate and report compliance risk information to management and the risk management committee. Monitor the Risk Register, analyse the quarterly audit reports and any potential changes in the environment which affect the risk profile. Facilitate the management of compliance risks emanating from strategic and operational activities. Ensure effective and efficient business unit records management. Facilitate the implementation of risk management systems across business units. Ensure the effective use of the Compliance Risk Management system. Responsible for compliance with BMA, government, and legislation conflicts of interest requirements and the standards of ethical behaviors for employees. Monitor changes in laws and regulations affecting the entity. Develop and maintain compliance management plan.
• Develop and maintain compliance universe for the entity. Identify ethical risks and opportunities to establish and maintain the BMA ethical culture. Maintains current knowledge of laws legislation, and regulations regarding governance and ethical issues. Ensure appropriate policies and procedures are in place and are updated and maintained. Support the audit process. Enabling resolution of reported ethical transgressions in a standard and open manner that complies with legislation. Provide ethics and integrity programme updates at regular meetings of the Audit Committee. Conduct annual corporate governance audits to determining state of organization and report findings to management and the Board. Ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Compile compliance monitoring plan. Investigate compliance violations and ethical concerns. Promote compliance culture. Ensure corporate executives including the Committtees have appropriate Compliance, ethics and governance training. Promote compliance and ethics culture within the organization through workshops and awareness sessions. Promptly and attentively respond to customer requests and queries within established parameters and timeframes. Providing guidance on compliance violations and other ethical dilemmas to individuals and eams within an organisation. Conduct induction and training workshops as and when needed. Liaise with internal and external stakeholders. Integrate the BMA’s compliance message throughout the organisation. Provide oversight of ethics programme and communication.

Requirements

• Undergraduate qualification at NQF 7 as recognised by SAQA in Risk Management/ Compliance Management/ Bachelor of Law (LLB)
• Certified Ethics Officer would be an advantage.
• 5 years experience middle management
• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License