Specialist: Monitoring and Reporting at Border Management Authority

Description

The successful candidates  will be expected to perform the following: 

• Design and implement monitoring and evaluation framework and other tools to enable accurate monitoring and evaluation of organisational programmes. Coordinate and analyse organisation-wide monitoring and evaluation reviews to assess progress against predetermined objectives and other organisational standards. Facilitate the implementation of remedial action as and when required. Build M&E capacity and knowledge within the organization. Collate organisational performance information results. Evaluate performance information against the overall criteria of usefulness and reliability. Manage implementation of projects within the area of responsibility. Implement recommendations from stakeholders. Prepare the annual performance information report. Support, programme, project and regional staff on ways to properly document, organise and capture programme progress, including coaching, mentoring the arrangement of formal training where required. Conduct site visits qualitative monitoring tools developed, implemented through the regions and the results analyzed for impact and strategic intervention (work with Regional Managers to gather data to analyse impact and advise on interventions).
• Managing the performance reporting process in order to ensure measurability, accuracy, validity, reliability and timeliness of submissions. Design and facilitate the implementation of monitoring and evaluation reports. Managing of Programme Performance information. Auditing of performance information report in accordance with the performance management and reporting framework. Provide management reports so that internal and external stakeholders are informed of performance outcomes as per organisational requirements. Report on all the information received and explanations required and identify omissions of which may result in the reported performance information being materially misstated or misleading. Oversee the process to obtain audit evidence about the usefulness and reliability of the reported performance information, including assessment of the risks of material misstatement of the quarterly and annual performance reports. Oversee the process of testing the internal policies, procedures and controls relating to the management of, and reporting on, performance information. Advising process owners on evidence requirements for monitoring and reporting. Provide advocacy on Monitoring and Reporting related matters to relevant stakeholders. Collaborate with the necessary organs of state and domestic and international organisations to promote and enhance effective, efficient and secure human movement.
• Ensure the development and effective stakeholder relations management with both local and international communities in support of national objectives and Monitoring and Reporting  priorities. Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration. Lead the identification and mitigation of internal systems and procedural barriers to enhance excellent customer service. Represent and participate in the BMA’s committees and tasks teams as member of the executive team. Lead the implementation of timeous communication on relevant information and legislation to the BMA. Participate in industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement and position the BMA. Keep abreast of changes in Monitoring and Reporting legislation, regulations and respond to changes through adjustments to the strategy and operational plans as required.
• Ensure submission of mandatory reports and information. Ensure the mitigation of the business units’ risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks. Assist in the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the business unit in consultation with the Executive Manager. Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements. Ensure effective support in the provision of evidence to all internal and external audit requirements. Adhere to all relevant laws, policies and Standard Operating Procedures throughout the BMA.

Requirements

• An undergraduate qualification at NQF Level 7 in the field of Information Management/Statistics/ Business Administration / Public Administration / M&E, Internal Audit
• Minimum of 5 years working experience in an M&E or Internal Audit environment with supervisory level
• Flexibility in working hours may be necessary to meet operational requirements.
• Additional hours or shift work may be required based on business needs.
• Valid driver’s License