Specialist Purchasing Services at Toyota

KEY PERFORMANCE AREAS:

The above position exists in the Materials and Facility Purchasing responsible for non-production items required. The incumbent will be responsible for the functions listed below:

Optimum Sourcing of Key Services:​​​​​​​

• Prepare the relevant services’ sourcing strategies to ensure operational stability.
• Prepare analysis & stats to control & support sourcing strategy & strategic planning.
• Contribute to the definition of key services’ sourcing strategy & drive implementation.
• Conduct supply market research & analysis.
• Ensure supplier development via management of supplier performance & risk.
• Ensure sourcing of BO EME/QSE suppliers to enhance supply base & transformation.

Cost Management:​​​​​​​

• Achievement of best possible cost.
• Challenge the costs through bench-marking & negotiation.
• Negotiates pricing, payment terms, terms and conditions of purchase and issues Purchase Orders in accordance with schedule constraint.
• Ensure Annual Price Reviews are completed & updated on system on time (aligned to budget & support budget creation process)
• Contract negotiation based on open calculation, lead-time & total cost.

Vendor Contract Management:​​​​​​​

• Proactive contract expiry management.
• Ensure on-time kick-off of tender process or contract extension.
• Conduct tender process & develop tender documents with internal stakeholder support.
• Facilitate/ lead contract negotiation & preparation between supplier & internal stakeholders till contract approval.

Ensure Achievement of good governance & Administration:​​​​​​​

• Ensure SOX. compliance and compliance to internal policies and procedures.
• Ensure valid BBBEE certificates for suppliers are in place, and that the various transformation targets for this portfolio are carried out and achieved.
• Ensure supplier compliance to all relevant sector regulations and codes
• ISO 14001:2015 & C02 target are met where application.

Supplier Management:​​​​​​​

• Performance/KPI management & record keeping
• Ensure achievement of operational KPIs by the suppliers (Delivery, Quality, Safety, Environmental targets)
• Promote supplier development to improve TSAM’s PP/ESD Score.
• Manage any supply related risk (financial/ supply/ industrial) & lead risk mitigation.

Other/Ad-hoc Tasks:​​​​​​​

• Admin duties/ support
• Day-to-day customer/ supplier queries
• Special Assignments/ Projects
• Presentation preparation & reporting to all levels of mgmt.
• Conduct periodic supplier mgmt. meetings and visits.

QUALIFICATIONS

• NQF 6 Qualification (min 360 credits) in Business; Supply Chain Management, Industrial/Civil Engineering, or any other qualification provided that the candidates hold the necessary experience outlined below.

WORK EXPERIENCE AND SKILLS:

• A min of 5-7 years’ experience in similar industry (Construction or civil or manufacturing etc.).
• Must be Self-motivated and results driven.
• Proven knowledge of the relevant industry’s supply base (e.g., built industry, supply chain/ automotive industry)
• Experience in sourcing activities and negotiations from the production equipment and/or construction business - engineering, design, and project management related activities.
• Must have FMCG experience
• Good knowledge in contracting.
• Good interpersonal & communication skills
• Analytical, systematic thinking in Project Sourcing.
• Stakeholder Management: Team Spirit & competent treatment of suppliers (ability to effectively lead decision-making process for cross-functional team to ensure achievement of TSAM goals and customers’ needs)
• Project management capabilities.
• Ability to prioritize and multitask.
• High independence in working & distinct ability to accomplish objectives.
• Proactive attitude towards work, teamwork, and cooperation.
• High numeracy skills (constructive & productive thinking in relevant industry costs; strong supplier negotiation skills & management experience).

COMPETENCIES:

• Accurate information gathering and analysis.
• Awareness and commitment to our vision.
• Awareness of situations and decisiveness.
• Communication and sharing of mid to long term plans.
• Creation of innovative vision.
• Establishing framework and systems for organizational review.
• Feedback of evaluation results and long-term development of others.
• Perseverance.
• Strategic re-allocation of resources and review of work methods.
• Suitable assignment and objective performance review.