Specialist: Supply Chain Management and Procurement (Pretoria) at Office of the Valuer-General

DUTIES:

• Monitor the compliance of the business procurement processes and procedures. Assist with all supplier queries regarding the procurement process, including communication with end users regarding supplier payment queries.
• Provide supply chain advice to the organisation and operational units as required. Ensure compliance and implementation of procurement processes, policies and procedures.
• Prepare and Monitor Demand Management process to ensure that procurement planning and needs are linked to the budget. Ensure that procurement needs are planned properly, and linked to the allocated budget and the method of procurement is clearly analyzed.
• Detailed sourcing strategies are developed and linked to the organizational procurement targets and SCM procedures.
• Ensure that all costing procurement requirements are accurately carried out as input to the organisation’s budget. Manage travel management services and facilitate generation purchase orders on the system.
• Prepare documents for travel needs of the organization. Facilitate Fight tickets, car rentals and accommodation needs of the organization.
• Ensure that the travel management service providers are paid in time. Coordinate conference bookings for the organization. Manage compliance with the travel management policy of the organization.
• Monitor outstanding contract commitments. Ensure that all commitments for all contracted service providers are complied with Facilitate payments all new suppliers and capture suppliers detail in the system for facilitation of contracts relationship. Monitor these contracts to ensure that specified standards and pricing are adhered to as agreed.
• Liaison with service providers to ensure that contractual matters are resolved. Process procurement of Quotations and record keeping of all tender documents for audit purposes. Ensure that quotations are sourced appropriately in the CSD. Ensure that goods and services are procured in terms of SCM processes and procedures.
• All tenders and quotation records are properly kept. Manage any internal or external queries relating to the tender process and offer advice and information where applicable. Monitor the organisation procurement targets are achieved.
• Maintain confidentiality on the tender processes, thereby mitigating risks that may arise. Process and monitor payment of service providers. Implement the introduction of process improvement in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
• Develop and manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services to the organization. Update service providers details as and when required. Receipting of invoices and delivery of services in the system. Manage inventory and stores.
• Order and replenish all store items. Capture the Stores requests. Reconciliation of the stores vouchers and returns and issue items. Manage stores in an effective and efficient manner and ensure proper controls of stores. Manage the cellphone account. Manage cellphone and data contract.
• Ensure that cellphone invoices are paid in time. Manage the cellphone and data usage. Allocation of cellphone and data to officials.
• Manage data and cellphone policy.

REQUIREMENTS:

Formal Qualifications:

• A minimum of National Diploma/Degree in Supply Chain Management/Financial Management/Cost Management/Public Management (NQF 6).

Job-Related Work Experience:

• 3 to 5 years of relevant experience.

Job-Related Knowledge

• : Public Finance Management Act. Supply Chain Management Framework. Treasury Regulations. Broad Based Black Economic Empowerment. Preferential Procurement Policy Framework Act (PPPFA). Office of the Valuer-Generals’ SCM procedures and policy.