Sport Club Manager at Stellenbosch University

Duties/Pligte

Strategic Leadership and Management

• Supporting the Vision, Mission and Values of Maties Sport at all times with appropriate annual plans and performances of competitive teams.
• Leading the delivery of all internal sport programme management, events, and internal competition fixtures.
• Managing the club's facilities maintenance and logistics in collaboration with SU Facility Management.
• Leading sustainable club governance and ensuring adherence of club-members and supporters to SU's and Maties Sport's code of conduct.
• Representing Maties Sport at meetings of committees and/or associations for sport, both internally and externally and where applicable.
• Actively overseeing day-to-day functioning of the Maties Sport Club.
• Strategic planning, implementation, and commercialisation aligned with the annual Maties Sport Club Advancement Plan.

Programme Management

• High performance and competitive sport code management.
• Ensuring implementation, monitoring, evaluation and reporting on the recruitment and retention strategy.
• PACER programme (holistic student-athlete and coach support) implementation, monitoring, evaluation and reporting.
• Recruiting competent, qualified and motivated coaches for the sport for which this position is responsible.
• Supporting the management and performance evaluation of coaches and planning appropriate development of coaches.
• Planning and managing events for the club, and supporting management of external events.

Financial planning and management

• Preparing, managing and being accountable for the respective sport clubs' budgets, day-to day financial requests, as outlined by the club's strategic plan, the Maties Sport business plan and SU's Financial Management Regulations.
• Preparing monthly reports in consultation with the Maties Sport accountant.
• Being compliant to all financial management requirements as per SU's policy.

Organisation and Human Resource Management

• Planning, setting up and managing the logistics required for sport fixtures and events (transport, match officials, etc.).
• Human resource planning and management.
• Club governance and annual reviews.
• Stakeholder management, including club members, coaches, and support structures.

Administration

• Managing the internal and external registrations for assigned sports activities.
• Ensuring clear and timely communication of sports news and events in consultation with the media coordinator and unit leaders.
• Ensuring the accurate and organised recording of all sports-related matters in a timely manner.
• Keeping accurate minutes of meetings.
• Ensuring that all University, Maties Sport and other relevant compliance matters are fully covered and satisfied.
• Writing or overseeing the writing of sport reports as required.

Facility Management

• Planning and managing the facility's maintenance.
• Planning upgrades to the facility.
• Usage management of the facility.

Job Requirements/Pos Vereistes

Minimum qualifications:

• A recognised qualification/degree in sport management/science.
• A valid driver's license and own transport.
• The position requires working after hours, including evenings, on weekends and public holidays. At least three years' experience in sport club management within a higher education environment.

Skills

• The ability to communicate clearly in writing and verbally with diverse stakeholders.
• Advance computer skills in MS Word, Excel, PowerPoint and Outlook.
• The ability to work effectively as part of a team, as well as independently.
• The ability to lead sport clubs, collaborating with coaches and staff.
• The ability to give strategic direction in an ever-increasing professional environment.
• A participative and effective leadership and management style
• High level of management and leadership skills.
• Strong interpersonal skills.
• Result-oriented.
• Administrative skills: the ability to provide accurate and informative written and verbal reports.
• The ability to take initiative, be innovative and to function effectively under pressure.
• The ability to prioritise effectively.
• Excellent time management skills.

Knowledge

• An understanding of sport governance, club structures, and athlete development.
• Familiarity with university-level sport systems and policies.
• An understanding of recruitment, retention, and development of athletes and coaches.
• Skilled in budget planning, financial reporting, and in being compliant with financial regulations.
• Skilled in logistics planning for sport events, including transport, officials, and facilities.
• Skilled in inventory management, registration processes, and reporting standards.
• Internal and external communication strategies.
• The ability to coordinate with media and marketing teams.

Recommendation/Aanbeveling

• Experience in football club management within a higher education environment.

Closing Date 26-Sep-2025