Starke Ayres: Administrator at Plennegy Group

RESPONSIBILITIES:

Secretarial Services

• Assists the National Sales Manager & Sales Officer and Regional Sales Managers with their daily tasks by proactively establishing their daily priorities and rendering the necessary support and follow up.
• Types all letters, memos, reports, etc.
• Develops and manages a filing system and files all documents in an orderly manner.
• Collects and checks incoming and distributes outgoing mail.
• Sends e-mails and general Company correspondence.
• Receives and screens all incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.
• Routes all outgoing calls as requested to the desired third party and follows up as necessary.
• Arranges air travel and booking of accommodation as and when required, locally and overseas.
• Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

• Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.
• Maintains a watchful eye in the office environment, ensuring that no confidential documents are left unattended.

Reports and Documentation

• Processes and generates accurate reports and other working documents necessary for effective management.
• Assists with the compilation and recording of statistics for reports.
• Identifies and develops effective management systems which will contribute to improved workload and time management.

Conference and Meetings

• Organises conference, meetings and other Company functions i.e. Year End Function as required.
• Takes minutes at meetings and distributes them as required.

Customer Service

• Creates a culture of superior customer service in his/her dealings with internal and external customers.
• Fully co-operates with other departments within the Company in the execution of their duties.

Seed Sales Representatives

• Processes and generates accurate reports and other working documents necessary for effective management.
• Assists with the compilation and recording of statistics for reports.
• Identifies and develops effective management systems which will contribute to improved workload and time management.
• Arranges air travel and booking of accommodation as and when required, locally and overseas

REQUIREMENTS:

Qualification

• Grade 12 National Senior Certificate
• Admin/Business Tertiary Qualification

Experience

• 3+ years previous Experience as a secretary/admin assistant/personal assistant