Job Openings at Plennegy Group

RESPONSIBILITIES:

Providing administrative service by:

• Liaising with Eswatini team with regards to cash payments and bank deposits
• Resolving outstanding COD queries and reporting current and dated outstanding COD’s to the finance team
• Assisting with advising delivery team of cash collections
• Invoicing on Pastel for Vat
• Invoicing on Freightware for ZZ11
• Eswatini bank reconciliation 
• Reporting bank deposits daily to Head Office
• Cashbook allocations
• VAT register reconciliation
• ERS reconciliation
• JD requests for account holder Vat
• Follow up on outstanding COD’s
• Follow up on outstanding Vat.
• Resolving any customer queries
• Customer Vat statements

Freighware & Ops system:

• Reporting current and dated outstanding COD’s to the Eswatini team daily
• Tracking & Tracing COD payments daily, liaise with Eswatini regarding outstanding payments
• Resolving COD queries

REQUIREMENTS:

• Grade 12 Minimum (Matric)
• Driver’s License Code 8 (unendorsed)
• General office experience – Industry specific experience is not a prerequisite but would be an advantage.
• Computer literate - Basic understanding of Freightware or similar management system required
• Microsoft Office: Excel, Word, Outlook
• Ability to work under pressure the majority of the time
• Ability to work unsupervised the majority of the time
• Ability to communicate both verbally and written on all levels – both internally and externally
• Ability to work overtime as and when required due to client needs and requirements of the company
• Good time management – ability to meet specific deadlines
• Great attention to detail
• Excellent listening skills
• Self-motivated and reliable
• Presentable and of a professional manner at all times
• Team player
• Own Transport to and from work

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RESPONSIBILITIES:

Secretarial Services

• Assists the National Sales Manager & Sales Officer and Regional Sales Managers with their daily tasks by proactively establishing their daily priorities and rendering the necessary support and follow up.
• Types all letters, memos, reports, etc.
• Develops and manages a filing system and files all documents in an orderly manner.
• Collects and checks incoming and distributes outgoing mail.
• Sends e-mails and general Company correspondence.
• Receives and screens all incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.
• Routes all outgoing calls as requested to the desired third party and follows up as necessary.
• Arranges air travel and booking of accommodation as and when required, locally and overseas.
• Monitors movements of designated personnel during periods of absence from the office and ensures that he/she/they may be contacted with the minimum delay when required.

Confidential Communications

• Maintains a high level of responsibility and integrity when dealing with matters of a confidential nature.
• Maintains a watchful eye in the office environment, ensuring that no confidential documents are left unattended.

Reports and Documentation

• Processes and generates accurate reports and other working documents necessary for effective management.
• Assists with the compilation and recording of statistics for reports.
• Identifies and develops effective management systems which will contribute to improved workload and time management.

Conference and Meetings

• Organises conference, meetings and other Company functions i.e. Year End Function as required.
• Takes minutes at meetings and distributes them as required.

Customer Service

• Creates a culture of superior customer service in his/her dealings with internal and external customers.
• Fully co-operates with other departments within the Company in the execution of their duties.

Seed Sales Representatives

• Processes and generates accurate reports and other working documents necessary for effective management.
• Assists with the compilation and recording of statistics for reports.
• Identifies and develops effective management systems which will contribute to improved workload and time management.
• Arranges air travel and booking of accommodation as and when required, locally and overseas

REQUIREMENTS:

Qualification

• Grade 12 National Senior Certificate
• Admin/Business Tertiary Qualification

Experience

• 3+ years previous Experience as a secretary/admin assistant/personal assistant