Triton Express: Invoice Administrator at Plennegy Group

RESPONSIBILITIES:

Providing administrative service by:

• Liaising with Eswatini team with regards to cash payments and bank deposits
• Resolving outstanding COD queries and reporting current and dated outstanding COD’s to the finance team
• Assisting with advising delivery team of cash collections
• Invoicing on Pastel for Vat
• Invoicing on Freightware for ZZ11
• Eswatini bank reconciliation 
• Reporting bank deposits daily to Head Office
• Cashbook allocations
• VAT register reconciliation
• ERS reconciliation
• JD requests for account holder Vat
• Follow up on outstanding COD’s
• Follow up on outstanding Vat.
• Resolving any customer queries
• Customer Vat statements

Freighware & Ops system:

• Reporting current and dated outstanding COD’s to the Eswatini team daily
• Tracking & Tracing COD payments daily, liaise with Eswatini regarding outstanding payments
• Resolving COD queries

REQUIREMENTS:

• Grade 12 Minimum (Matric)
• Driver’s License Code 8 (unendorsed)
• General office experience – Industry specific experience is not a prerequisite but would be an advantage.
• Computer literate - Basic understanding of Freightware or similar management system required
• Microsoft Office: Excel, Word, Outlook
• Ability to work under pressure the majority of the time
• Ability to work unsupervised the majority of the time
• Ability to communicate both verbally and written on all levels – both internally and externally
• Ability to work overtime as and when required due to client needs and requirements of the company
• Good time management – ability to meet specific deadlines
• Great attention to detail
• Excellent listening skills
• Self-motivated and reliable
• Presentable and of a professional manner at all times
• Team player
• Own Transport to and from work