Stock Control Administrator (Maitland - Cape Town) at Pump & Abrasion Technologies

Purpose of the Role

• The Stock Control Administrator is responsible for controlling, tracking, and administering all stock movements across the business.
• This includes store-to-store transfers, warehouse-to-store replenishment, returns, defective stock movements, embroidery/customisation stock movements, and any other internal stock transfers.
• The main purpose of this role is to make sure that stock only moves when the correct system process has been followed, and that the physical movement of stock matches what is recorded in the system.
• This person will help protect the business against stock losses, incorrect stock records, unauthorised transfers, and stock being moved without proper control.

In simple terms:

• If stock moves from one location to another, this person must help make sure it is recorded, controlled, followed up, and completed correctly.

Key Responsibilities

• Stock Transfers Between Stores
• Warehouse-to-Store Stock Replenishment
• Monitoring Open and Outstanding Transfers
• Stock Movement Accuracy
• Returns and Defective Stock Movements
• Embroidery / Kit Your Crew Stock Movements
• Communication and Follow-Up
• Process Compliance

Required Experience

Essential Experience

The ideal candidate should have experience in:

• Stock control, inventory administration, warehouse administration, or retail operations.
• Working with stock transfers between different locations.
• Using an inventory system, ERP system, POS system, or warehouse management system.
• Working with product codes, SKUs, sizes, colours, and stock quantities.
• Following operational processes accurately.
• Admin-heavy work that requires attention to detail.
• Communicating with multiple teams or locations.
• Investigating stock discrepancies or admin errors.
• Working in a retail, distribution, warehouse, apparel, or FMCG environment.

Preferred Experience

It would be beneficial if the candidate has experience with:

• Apparel, footwear, uniforms, or workwear stock.
• Multi-store retail stock movement.
• Warehouse-to-store replenishment.
• Shopify, Acumatica, or similar systems.
• Stocktakes and cycle counts.
• Returns and damaged stock processes.
• Internal stock transfers and inventory adjustments.
• Custom order or embroidery/branding stock processes.

Systems Knowledge

The candidate should be comfortable using:

• ERP or inventory systems.
• POS systems.
• Microsoft Excel or Google Sheets.
• Email.
• Shared documents or trackers.
• Basic reporting tools.
• Experience with Acumatica would be an advantage, but not essential if the person is willing and able to learn quickly.

Minimum Requirements

• Matric or equivalent qualification.
• 2+ years’ experience in stock control, inventory admin, warehouse admin, or retail stock operations.
• Strong computer literacy.
• Good Excel or Google Sheets skills.
• Strong attention to detail.
• Experience working with stock, SKUs, quantities, and locations.
• Good written and verbal communication skills.
• Ability to follow and enforce process.