Stock Controller at Vector Logistics

Job Purpose

• To control all inbound stock storage processes to optimize inventory and service levels across the warehouse.

Key Responsibilities

Inventory Optimization

• Implement inventory level benchmarks in terms of optimal stock cover across all warehouses.
• Conduct stocktakes to ensure reconciliation between records and actuals.
• Conduct daily cycle counts.
• Control stock level days in accordance with Company standards.
• Proactively identify and report on overstocking, under-stocking or out of stock scenarios and engage with applicable role-players within the warehouse in order to address the misalignment and resolve promptly.
• Identify and facilitate the exit of stock items that could pose risk of expiration and or redundancy by communicating with principals).
• Analyse and implement corrective measures to stabilise inbound flow and inventory peaks.
• Control the allocation of bay time windows.
• Sign off on invoice verification on inbound stock.
• Control inbound claims relating to non-conforming products from principals.
• Ensure that applicable purchase orders and scheduled agreements are valid and applicable at all times.
• Coordinate stock exit and take-on.
• Facilitate and follow up on product recall and isolation instructions.
• Identify and report poor performing or dormant stock items.
• Communicate low stock levels to call centers.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleague’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI’s

• Stock level days.
• Stock accuracy and reconciliation.
• Cycle count coverage.
• Over, under and out-of-stock occurrences.
• Expiries and redundancies.
• Bay time window control.

Key Relationships

Internal

• Broader planning team.
• SHEQ and risk management.
• Finance team.
• Call Centre.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Diploma or at least one year certificate in Warehouse/ Logistics Management.
• Valid Code EB drivers’ licence.
• 3 years relevant experience in a FMCG distribution and storage environment.

Skills and Competencies

Behavior Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Stock control principles and tools.
• SHEQ legislation and ISO standards.
• Warehouse management.

Skills

• System skills (SAP MM and BW, MS Office skills prerequisite).
• Verbal and written communication.
• Computer literacy.
• Interpersonal.
• Logical thinking.
• Analytical thinking.
• Numeracy.
• Organizational awareness.

Attributes

• Logical.
• Compliance focused.
• Initiative and assertive.
• Tolerant of stress and pressure Grading panel.
• Proactive.
• Attention to detail.
• Deadline driven.
• People orientated.
• Able to interact at all levels of the organization.