New Openings at Vector Logistics

Job Purpose

• To control all inbound stock storage processes to optimize inventory and service levels across the warehouse.

Key Responsibilities

Inventory Optimization

• Implement inventory level benchmarks in terms of optimal stock cover across all warehouses.
• Conduct stocktakes to ensure reconciliation between records and actuals.
• Conduct daily cycle counts.
• Control stock level days in accordance with Company standards.
• Proactively identify and report on overstocking, under-stocking or out of stock scenarios and engage with applicable role-players within the warehouse in order to address the misalignment and resolve promptly.
• Identify and facilitate the exit of stock items that could pose risk of expiration and or redundancy by communicating with principals).
• Analyse and implement corrective measures to stabilise inbound flow and inventory peaks.
• Control the allocation of bay time windows.
• Sign off on invoice verification on inbound stock.
• Control inbound claims relating to non-conforming products from principals.
• Ensure that applicable purchase orders and scheduled agreements are valid and applicable at all times.
• Coordinate stock exit and take-on.
• Facilitate and follow up on product recall and isolation instructions.
• Identify and report poor performing or dormant stock items.
• Communicate low stock levels to call centers.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleague’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI’s

• Stock level days.
• Stock accuracy and reconciliation.
• Cycle count coverage.
• Over, under and out-of-stock occurrences.
• Expiries and redundancies.
• Bay time window control.

Key Relationships

Internal

• Broader planning team.
• SHEQ and risk management.
• Finance team.
• Call Centre.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Diploma or at least one year certificate in Warehouse/ Logistics Management.
• Valid Code EB drivers’ licence.
• 3 years relevant experience in a FMCG distribution and storage environment.

Skills and Competencies

Behavior Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Stock control principles and tools.
• SHEQ legislation and ISO standards.
• Warehouse management.

Skills

• System skills (SAP MM and BW, MS Office skills prerequisite).
• Verbal and written communication.
• Computer literacy.
• Interpersonal.
• Logical thinking.
• Analytical thinking.
• Numeracy.
• Organizational awareness.

Attributes

• Logical.
• Compliance focused.
• Initiative and assertive.
• Tolerant of stress and pressure Grading panel.
• Proactive.
• Attention to detail.
• Deadline driven.
• People orientated.
• Able to interact at all levels of the organization.

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Job Purpose

• To perform a general maintenance support service to the site.

Key Relationships

Storage and Maintenance of Tools

• Monitor that power tools, hand tools and maintenance equipment are kept in good working condition and stored safely.
• Report broken tools/equipment to the Maintenance Manager and, where possible repair broken maintenance tools.
• Identify the types of tools, equipment and materials required.
• Once work has been completed, request that the supervisor inspect the workmanship.
• Perform duties as per requirements to eliminate down time or eliminate hazards / safety issues.

General Repairs and Maintenance

• Replace faulty globes and tubes.
• Repair and/or replace all electrical equipment (where qualified to).
• Fix any safety hazards.
• Assemble and repair furniture and other equipment.
• Install appliances and machinery.
• Do plumbing and carpentry.
• Liaise with contractors and other workers.

Attend to:

• Broken and collapsing ceilings.
• Roof Leaks.
• Painting of buildings, structure, equipment and ceilings.
• Water proofing of roofs and insulated ceilings.
• Replace broken window panes.
• Replace doors, hinges and locks.
• Perform paving, fence and gate repairs.
• Perform basic bricklaying and plastering.
• Repair and/or replace leaking gutters and downpipes.
• Carry out wall and floor tiling as necessary.

Safety, Health. Environment, Risk and Quality (SHEQ)

• Maintain a secure working environment.
• Maintain a safe working environment.
• Comply with health and safety procedures.
• Ensure that documentation required within the Total Integrated Management System (TIMS), is applied consistently within scope of function.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPI’s

• Health and safety compliance.
• Appropriateness of repairs and maintenance activities.
• Completion of job cards.
• Prioritisation and scheduling of repair tasks.
• Accuracy and timeliness of problem identification and resolution.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• N3 or equivalent (trades related) (± 40% Electrical and 60% Mechanical).
• 1 years’ valid experience.
• Valid Code EB Drivers’ Licence.

Skills and Competencies

Behaviour Standards.

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Electrical, plumbing and mechanical maintenance practices.
• Applicable tools.
• Applicable electrical codes, standards and regulations.
• Hazards and safety precautions.

Skills

• Equipment maintenance.
• Manual dexterity.
• Attributes.
• Able to work under pressure and prioritise.
• Attention to detail.
• Deadline driven.
• Accuracy.

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Job Purpose

• To provide direct commercial support and insight to the finance and customer teams internally, as well principals and customers externally.
• To facilitate the development of commercial engagement with the rest of the business.
• To deliver enhanced customer and business profitability and assist in focused strategic decision-making.

Key Responsibilities

Strategic Contribution

• Participate in the formulation and implementation of the national customer/commercial strategy, based on a 2-to-5-year view of requirements.
• Ensure that assigned and agreed strategic targets are operationalized and achieved. 

Customer Pricing and Contract Management

• Calculate and provide accurate pricing information for the annual price negotiations.
• Together with the Customer team, review customer and principal pricing contracts and manage the annual pricing negotiations and formula-based adjustments and agree pricing with customers and principals.
• Ensure related profitability objectives are achieved.
• Conduct regular performance reviews and highlight opportunities for the business and its customers/principals relating to, among others, rate reductions and improved efficiencies.
• Provide continuous pricing support regarding profitability to ensure that costs are managed against targeted margins.
• Drive commercial conversations with and answer related queries from customers and principals.
• Ensure that the Finance Support Team is informed of the correct pricing for customers and principals.
• Manage and monitor the allocation of charges to customers and principals to ensure that they conform to the agreed rates.
• Draft new contracts and service level agreements in consultation with the Vector legal team and manage the process in consultation with the Customer and Financial teams to the point of formal sign off by the parties concerned.
• Monitor the contract terms of all existing customer and principal contracts including notice periods and schedule renewal discussions accordingly.

Budgeting and Forecasting

• Compile and review results of the budgeting and sales forecasting processes, including volume and distribution revenue analysis.
• Provide insight and interpret the impact of key revenue drivers on profitability.
• Compile the monthly reports detailing customer and principal sales and performance.
• Conduct regular commercial strategy reviews and report to the Exco on:
• current and historical revenue performance
• market positioning and relevance
• competitor analysis and pricing
• growth strategy and opportunities
• margin improvement opportunities.
• Complete annual “tail cutting” reviews focusing on unprofitable customers and principals.

Profitability Analysis

• Provide meaningful profitability information and recommend ways to optimise customer, principal and business profitability.
• Support the customer team in the use of system tools regarding pricing and profitability.
• Provide support and regular feedback on performance to the customer, sales and account managers.

Billing

• Ensure accurate and complete monthly billings to principals and customers.
• Support the customer team in reviewing and signing off revenue.
• Recommend strategies for simplification and automation of revenue billings and customer communication.

Reporting

• Drive enhanced customer and business profitability and performance information designed to unlock margin opportunities and influence improved contributions.
• Identify opportunities for value added reporting to improve the quality and content of reporting and message management.
• Provide sustained support to customers and principals, particularly those who raise specific queries.

Commercial Insight and Technical Expertise

• Provide calculations, detailed analysis and associated recommendations emanating from any and all queries that arise as a result of changes in business operations, the economic climate or potentially might offer more profitable solutions.
• Provide expertise in management team meetings to internal clients and colleagues and recommend solutions based on insights and findings.
• Provide practical commercial expertise and insights to external customers and principals as part of regular engagement and ad hoc requests.

Staff Management

• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Manage staff leave and general time management issues in line with organisational deliverables and standards.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Champion staff training and development through the utilisation of available training
• opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labour organising and communication structures and systems.
• Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
• Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

KPI’s

• Timeliness and accuracy of pricing information.
• Achievement of profitability targets.
• Accuracy and relevance of profitability analysis.
• Value added reporting components.
• Quality of advice, insight and recommendations to customer team, customers and principals.
• Outcome of pricing negotiations.
• Timeliness and accuracy of reporting.

Key Relationships

Internal

• Customer team.
• Operations management.
• Sales team.
• Wider finance team.
• Procurement.
• IT Team.

External

• Legal representatives.
• Auditors.
• Existing and potential customers.
• Principals/Suppliers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Must have Matric (Grade 12).
• BCom degree and/or similar experience.
• CA or CIMA is preferred.
• 3-5 years’ experience, including commercial and front-end experience and people management.
• SAP experience would be advantageous as would exposure to a supply chain/FMCG/ logistics environment. 

Skills and Competencies

• Leadership Standards
• Provide inspirational leadership.
• Create a culture of execution.
• Display business insight and innovate.
• Develop customer service obsession
• Develop commitment through engagement.

Knowledge

• Commercial accounting principles and practices.
• Management accounting principles and practices.
• Marketing principles and methodologies.
• Supply chain and logistics.
• Commercial and contract law.
• Pricing strategies.
• Broad knowledge of Vector operations and systems.
• An understanding of multiple key performance indicators, inter-relationship and bottom line sensitivity.

Skills

• Financial modeling.
• Feasibility and appraisal methods.
• Verbal and written communication.
• Computer literacy (MS Office and especially proficiency in Excel).
• Report writing.
• Interpersonal and customer relations.
• Negotiation.
• Logical thinking.
• Problem solving.
• Decision-making.
• Analytical thinking.
• Presentation.
• Numeracy.
• Strategic influencing.
• Lateral thinking.
• Organisational awareness.

Attributes

• Diplomacy.
• Initiative and assertiveness.
• Tolerance of stress and pressure.
• Creativity.
• Proactivity.
• Attention to detail.
• Deadline driven.
• Able to interact at all levels of the organization.
• Able to plan ahead and manage time.
• Able to prioritise.