Store Administrator: HR & Finance at Woolworths

Introduction

• To ensure all Human Resources, Finance, Stock and Systems (SMP’s) administration is compiled in accordance to the standards set for risk compliance thereby contributing to a profitable store environment.

Job description

KEY RESPONSIBILITIES:

• Answer inbound and outbound calls at the switchboard (where appropriate)
• Completion of Finance Administration
• Manage cash activities
• Issue, receive and order of controlled stationery
• Control of high risk keys
• Conduct random till spot checks
• Collate all documents of Float Discrepancies
• Finalise and close off Cash Analysis
• Reconcile Centre and Woolworths vouchers
• Scrutine, reconcile and retain reports
• Capture in store voucher on recon assist

• Human Resources Administration
• Complete weekly staff analysis
• Complete all attendance registers for contractors, Department of Labour and permanent staff
• Capture leave types on staff planner and People Soft
• Print various staff reports
• Consolidate, submit and file reports
• Order and control uniforms / name badges & swipe cards
• Consolidate all Compensation of Injuries and Diseases Act (COIDA) cases and send to Corporate Invest & Risk Compensation (CIRC)
• Update and maintain HR notice board with adverts, legislation, staffing and training
• Complete weekly and monthly risk for submission
• Payroll administration for all payment types
• Collect, complete and follow-up on terminations, dismissals, resignations and retrenchments paperwork
• Send filed documents to Shared Services
• Process Earnings and deductions
• Staff Planner (scheduling)
• Capture and update staff details on Staff Planner
• Manage and file all associated interfaces and reports
• Control and analyse stock reports to ensure risk compliance and identify exceptions
• Maintain all systems, methods and procedures (SMP’s) relating to cash analysis and vouchers

KEY COMPETENCIES

Behavioural competencies

Essential

• Decisiveness
• Action orientation
• Adhering to principles and values
• Relating and networking
• Following instructions and procedures
• Coping with pressures and setbacks
• Presenting and communicating information
• Problem analysis and problem solving
• Planning and organising
• Attention to detail

Other

• Be available and flexible to work different shifts and across the store

Minimum requirements

Qualifications and Technical knowledge and skills:

• Grade 12 (with mathematics or accounting will be advantageous) or equivalent NQF level
• 1-2 years HR/Finance Administration experience
• Retail and/or payroll software experience will be advantageous
• Advanced numerical skills
• Computer literacy including Excel spreadsheets