Stores and Asset Officer at Auditor-General of South Africa

KEY PERFORMANCE AREAS (KPA’s)

Record keeping

• Keep records on the use or damage of stock handling equipment.
• Assist bying team with vouchering and record keeping of the items bought within the BU.
• Compile inventory register both manually and electronically.
• Examine and inspect stock items for wear or defects, reporting any damage to supervisor.
• Update the bin cards as and when receipts and issues are processed. 
• Keep records of items that are due for disposal and obtain approval for all disposals.
• Consolidate issues for journal purposes on a monthly basis. 
• Assesses opportunities to improve and / or innovate on how we remain relevant in our function and what new processes can be explored to improve our value    proosition to the organisation.
• Ensures compliance to SCM policies on tactical transactions to improve process efficiencies.

Dispatching

• Process the requests from Business Units in line with SCM policy and procedures.
• Receive orders of goods and ensure efficient distribution to the relevant business unit.
• Liaise with other procurement BU counterparts and other internal stakeholders for administration of RFQs.
• Supports the preparation of the business requirements in line with approved sourcing initiatives. 
• Ensures effective cost management through challenging supplier pricing where appropriate and improve on system costs.
• Ensures completeness of documentation, scores of shortlisted suppliers, compliance with respect to scoring and changes / amendments if any are made in    accordance with the policy / procedures.
• Assist in creating the stock expiry reports and assets disposal schedule. 
• Assist the Stores and Asset and Logistics Manager with the preparation for disposal plan.
• Physically remove all items identified and prepare them for disposal collection.
• Keep record of all items that have been disposed.

Disposal management

• Ensures compliance to the organisation’s governance processes, policies and processes. 
• Provides support in the supply chain processes within own functional area.

Stakeholder Management

• Establishes, builds, and maintains collaborative working relationships with relevant internal stakeholders.
• Builds and maintains positive and value-adding relationships with relevant external stakeholders.
• Engages with stakeholders in a proactive manner to determine their needs and deliver on them accordingly.
• Manages service level agreements (SLAs).

Other responsibilities (Applicable to All JD’s)

• Performs and/or manages other projects, tasks and assignments not stipulated on the job description as and when required.

Skills, Experience & Education

Mimimum Requirements: 

Formal Education    

• Relevant National Diploma in Purchasing / Logistics Management or equivalent with commercial subjects.  Degree will be added advantage

Experience

• 3 years procurement experience with at least 2 years dealing with procurement administration