Active Jobs at Auditor-General of South Africa

KEY PERFORMANCE AREAS (KPA’s)

Record keeping

• Keep records on the use or damage of stock handling equipment.
• Assist bying team with vouchering and record keeping of the items bought within the BU.
• Compile inventory register both manually and electronically.
• Examine and inspect stock items for wear or defects, reporting any damage to supervisor.
• Update the bin cards as and when receipts and issues are processed. 
• Keep records of items that are due for disposal and obtain approval for all disposals.
• Consolidate issues for journal purposes on a monthly basis. 
• Assesses opportunities to improve and / or innovate on how we remain relevant in our function and what new processes can be explored to improve our value    proosition to the organisation.
• Ensures compliance to SCM policies on tactical transactions to improve process efficiencies.

Dispatching

• Process the requests from Business Units in line with SCM policy and procedures.
• Receive orders of goods and ensure efficient distribution to the relevant business unit.
• Liaise with other procurement BU counterparts and other internal stakeholders for administration of RFQs.
• Supports the preparation of the business requirements in line with approved sourcing initiatives. 
• Ensures effective cost management through challenging supplier pricing where appropriate and improve on system costs.
• Ensures completeness of documentation, scores of shortlisted suppliers, compliance with respect to scoring and changes / amendments if any are made in    accordance with the policy / procedures.
• Assist in creating the stock expiry reports and assets disposal schedule. 
• Assist the Stores and Asset and Logistics Manager with the preparation for disposal plan.
• Physically remove all items identified and prepare them for disposal collection.
• Keep record of all items that have been disposed.

Disposal management

• Ensures compliance to the organisation’s governance processes, policies and processes. 
• Provides support in the supply chain processes within own functional area.

Stakeholder Management

• Establishes, builds, and maintains collaborative working relationships with relevant internal stakeholders.
• Builds and maintains positive and value-adding relationships with relevant external stakeholders.
• Engages with stakeholders in a proactive manner to determine their needs and deliver on them accordingly.
• Manages service level agreements (SLAs).

Other responsibilities (Applicable to All JD’s)

• Performs and/or manages other projects, tasks and assignments not stipulated on the job description as and when required.

Skills, Experience & Education

Mimimum Requirements: 

Formal Education    

• Relevant National Diploma in Purchasing / Logistics Management or equivalent with commercial subjects.  Degree will be added advantage

Experience

• 3 years procurement experience with at least 2 years dealing with procurement administration

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Strategic Function:

• Support and participate in the implementation of the BSC initiatives within a BU.

Audit Planning:

• Review the planning documentation in accordance with auditing standards and consider matters that should be carried forward.
• Understand all aspects of the auditee’s business (including relevant risks affecting the business) and understand the link between different components of the audit.
• Keep abreast of any news or developments relating to the auditee or the industry in which it operates.
• Review and issue request for information (RFI’s) to the auditee and update the RFI register with information received and follow-up on outstanding information.

Audit Execution:

• Execute audit procedures on complex areas not assigned to the rest of the team
• Review notes to be adequately, and timeously cleared and ensure that working papers are updated based on review notes raised.
• All findings identified, should be clearly documented in accordance with relevant methodology and discussed with the auditee.

Audit Reporting:

• Prepare/review reporting working papers, audit and management report to ensure that it is written in compliance with relevant audit and quality standards and discuss findings with Manager

Stakeholder engagements

• Liaise with relevant key internal and external stakeholders to ensure effective coordination, communication and coverage of relevant audit issues.
• Support the audit team in engaging with relevant contact people (resources) at the auditee to provide required audit documentation.
• Continuously update or inform the Senior Manager and/or manager on issues arising from the audit.
• Perform the status of records reviews (SoRR) at the selected auditees as per BU SoRR plan.

People Management

• Manage the performance of the team and provide relevant support to improve performance.
• Identify opportunities to develop staff through on-the-job coaching and provide guidance and supervision to the 3rd and 2nd year trainee auditors in coaching the 1st year trainee auditors.
• Participate in the mentoring of trainees to achieve academic progress towards obtaining MQR qualification.
• Review the Skills Review (SRs) and Assessment Needs Analysis (ANAs) of the trainees you are responsible for, according to the TA assessment policy, procedures and training regulations and ensuring adherence to timelines set by the Training Officer office.

Financial management

• Monitor own and team recoverability and manage resources to comply with budget targets.
• Compliance to AGSA policies and procedures.
• Adhere to internal control processes.

Ad-hoc duties

• Perform and/or manage other projects, tasks and assignments not stipulated on the job description as and when required

Formal Education

• 3 years completed Articles
• Minimum qualification CTA (and should studying towards your CA(SA) .

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Strategic alignment

• Provide inputs and support on the implementation of the strategy of the business unit (BU).
• Contribute to the development of centre plans and ensure alignment with BU BSC 
• Identifying value-add audit opportunities through research, engagement with internal and external stakeholders.

Audit Responsibilities 

Research

• Review and provide inputs on research and environmental scanning reports to ensure that quality and relevant audit themes and topics have been identified in line with National, sector and AGSA priorities and strategic plans.
• Collaborate with regularity and performance audit teams, ISA, IBU and ARD, to conduct and manage research that support the audit project.
• Regular report back on the progress of research conducted

Development        

• Through research and environmental scanning, develop or review best practices and service delivery audit criteria developed by team members.

Planning

• Plan and scope the audit project effectively. Allocate resources, define deadlines and ensure  comprehensive and appropriate terms of reference is set for each review
• Identify in partnership with the Senior Manager(SM) a relevant audit team , including appointment of specialist or contract staff, and engage them on the audit plans and budget
• Ensure that appropriate audit components/sections are allocated to the audit team members in line with their skill level and areas for development.
• Identify the need to appoint external specialists (CWC) as and when required, and manage the selection and appointment process
• Facilitate  engagement meetings (entrance engagement) with auditee management to discuss the scope, focus areas, objectives, methodology, required audit documents and due dates
• Formulate technical audit procedures on selected projects
• Responsible for identifying audit risks for the specific audit engagement.

Execution

• Provide guidance and advise to audit teams on technical and feasibility studies, including site investigations.
• Advise audit teams on compliance with relevant public sector legislation and requirements, relating to a specific audit project.
• Provide detailed and timely review of working papers and reports.
• Execute technical audit procedures on selected projects
• Attend and contribute in steering committee meetings with head of departments and related senior management, as and when required, as per stakeholder engagement plan.
• Ensure quality standards are met throughout the audit.
• Use public sector specialist knowledge to review and analyse data collected and to identify areas needing improvement.

Reporting

• Review/conduct quality assurance  on the analysis reports compiled by team members and where necessary analyse audit findings and outcomes and compile detailed, high quality, impactful reports
• Ensuring that all findings emanating from the audited public sector projects are communicated to the auditees
• Review reports compiled by team members on site visits and where necessary conduct and report on site visits.
• Accurately capture and update ASMIS information
• Review of working papers and compilation of report
• Assist in the completion of and tabling of final report
• Prepare presentations for briefing, advisory and information purposes
• Review reports to ensure that the technical subject matter is accurately addressed and develop recommendations to address shortcomings that were identified

Training and Development

• Facilitate knowledge sharing sessions of insights, risk and knowledge of the business and industry within the audit team, BU and the AGSA.
• Provide training to staff to improve their understanding of technical matters within the public sector
• Provide guidance on the execution of diagnostic and investigative procedures.
• Develop industry related thought leadership articles, surveys, case studies etc.
• Present industry related thought leadership papers at conferences and seminars.
• Assist Senior Manager with development and marketing of industry specific products (Regularity Business Unit and client briefings)

Stakeholder Engagements

• Build and maintain strategic and value adding partnerships with key stakeholders (internal and external) to ensure support during the audit process for both integration and stand-alone audits.
• Provide advice to internal stakeholders through sharing insights, risks, knowledge of the business and industry.
• Regularly engage with the Executive Authorities on key findings/outcomes

People Management

• Manage performance of staff, provide mentorship and support, and on-the-job training
• Responsible for the development of staff according to their development plans (PDPs)
• Manage teams’ performance and implement a culture of high performance
• Address staff related enquiries
• Support the implementation of the people plan for the centre/BU
• Ensure team members compliance with all AGSA policies

Financial Management

• Assist in identifying revenue growth opportunities within the component and optimise its operational expenditure
• Contribute to compiling the BU budget.
• Manage own and team recoverability
• Follow up debtor queries
• Ensure compliance with Supply Chain Management in AGSA
• Effective project management (time, hours and costs) of the audit and relevant resource planning, to drive audit efficiencies

Administration

• Responsible for effective management of all administrative matters relating to the role. (e.g. timeous approvals, compliance with internal controls, etc.)

Ad-hoc duties (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required

ormal education: 

• This role is for a health professional with a Master’s Degree in Public Health Or MMED: Public Health Medicine. Registration with the Professional Body is mandatory. 

Experience and knowledge: 

• Minimum of 5 years’ appropriate experience as a health professional in a healthcare setting; with the knowledge of the health system and 2 years must be at management level.
• Public sector knowledge
• Knowledge of the Health industry
• Knowledge of performance auditing will be an added advantage

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Strategic Function:

• Support and participate in the implementation of the BSC initiatives within a BU.

Audit Planning:

• Review the planning documentation in accordance with auditing standards and consider matters that should be carried forward.
• Understand all aspects of the auditee’s business (including relevant risks affecting the business) and understand the link between different components of the audit.
• Keep abreast of any news or developments relating to the auditee or the industry in which it operates.
• Review and issue request for information (RFI’s) to the auditee and update the RFI register with information received and follow-up on outstanding information.

Audit Execution:

• Execute audit procedures on complex areas not assigned to the rest of the team
• Review notes to be adequately, and timeously cleared and ensure that working papers are updated based on review notes raised.
• All findings identified, should be clearly documented in accordance with relevant methodology and discussed with the auditee.

Audit Reporting:

• Prepare/review reporting working papers, audit and management report to ensure that it is written in compliance with relevant audit and quality standards and discuss findings with Manager

Stakeholder engagements

• Liaise with relevant key internal and external stakeholders to ensure effective coordination, communication and coverage of relevant audit issues.
• Support the audit team in engaging with relevant contact people (resources) at the auditee to provide required audit documentation.
• Continuously update or inform the Senior Manager and/or manager on issues arising from the audit.
• Perform the status of records reviews (SoRR) at the selected auditees as per BU SoRR plan.

People Management

• Manage the performance of the team and provide relevant support to improve performance.
• Identify opportunities to develop staff through on-the-job coaching and provide guidance and supervision to the 3rd and 2nd year trainee auditors in coaching the 1st year trainee auditors.
• Participate in the mentoring of trainees to achieve academic progress towards obtaining MQR qualification.
• Review the Skills Review (SRs) and Assessment Needs Analysis (ANAs) of the trainees you are responsible for, according to the TA assessment policy, procedures and training regulations and ensuring adherence to timelines set by the Training Officer office.

Financial management

• Monitor own and team recoverability and manage resources to comply with budget targets.
• Compliance to AGSA policies and procedures.
• Adhere to internal control processes.

Ad-hoc duties

• Perform and/or manage other projects, tasks and assignments not stipulated on the job description as and when required

Formal Education

• 3 years completed Articles
• Minimum qualification CTA (and should studying towards your CA(SA) .

go to method of application »

Debtors Management

• Stakeholder interaction at various levels
• Maintains telephone and personal contact with staff and clients on receivable matters
• Generate and issue invoices and statements
• Generate receivables reporting and Management Information System.
• Reconcile daily bank deposits
• Researches and applies unallocated cash.
• Manages client accounts, accounts receivable write-offs and payments.
• Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
• Organizes and maintains up to date financial records.
• Provides monthly financial and management reports.
• Liaise with Legal and Finance business unit stakeholders
• Assists in financial management and analysis
• Organizes and maintains retention files for required period of time.

Training Office

• Arranging induction for trainees in line with SAICA requirements.
• Inviting trainees to register contracts on SAICA TCMS.
• Checking registration documentation on SAICA TCMS for completeness and accuracy.
• Managing SAICA TCMS system for all SAICA trainees.
• Manage the training offices’ dashboard on SAICA TCMS
• Coordinating SAICA membership fee payments and new applications.
• Assisting with arrangements and preparation for SAICA Assessor training.
• Scheduling and coordinating all internal training.
• Liaising with external training providers for training requirements.
• Registering and coordinating all external training.
• Record keeping of all external training.
• Ensuring trainees and assessors adhere to SAICA TSR/PSR/ANA and LOR/PDS deadlines.
• Attending to all the SAICA training office compliance issues.
• Assisting trainees with queries relating to SAICA Training Regulations.
• Assisting trainees with the discharge process.
• Assisting all role players with an understanding of SAICA’s Electronic Assessment Tool.
• Taking minutes of all SAICA related meetings.
• TA recruitment and logistical arrangements for career day visits

Financial matters

• Internal control monitoring - cash advance 30/60 days and over, Unmatched purchase orders, conflict of interest declarations
• (People Soft system) Purchase Orders: capture, receipt and voucher for payments.
• Investigate financial queries
• Drawing of reports for internal controls monitoring
• Facilitate drafting of adhoc contracts within the limitations of scope as determined by the line manager

General office administration

• Managing and maintaining information for the BSC.
• Co-ordinating and monitoring the flow of tasks and assignments between DBUL BE and Senior Managers and managers.
• Typing of documents, using MS Office.
• Dealing with incoming email, faxes, post and forwarding it to relevant people.
• Conduct searches to find needed information, using such sources as the Internet.
• Screening telephone calls, enquiries and requests and handling them when appropriate.
• Maintaining diary and making appointments
• Makes travel and accommodation arrangements.
• Set up and maintain paper and electronic filing systems for records, correspondence and other material
• Assisting in general queries from staff regarding admin issues, e.g. Timesheets, studies, PeopleSoft functions and leave.
• Keep diary for meetings booked in the office.
• Management of petty cash and cash availability.
• Control and issue refreshments.
• Manage the requests for usage of pool vehicles in the centre.Organising and taking minutes at meetings between DBUL and direct reports.
• And all other related administrative duties.

Educational Background

• Completed 3 Year qualification pref Finance/Commerce qualification

Expereince 

• 3 years experience in professional environment 
• Sound stakeholder relations management experience
• Exposure to the Legal aspects of debt collection
• Proficient MS Office (Word,Excel and Outlook)
• Good communication and report writing skills (written and verbal)
• Ability to multi-task, prioritize and work efficiently
• Ability to work independently and in a team environment
• Flexibility to adapt to all situations and work varied hours
• Ability to perform at higher level/s in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction

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Strategic function:

• Contributes to the development of the BU BSC initiatives.
• Implement the BSC initiatives within the BU.

Product Management:

•  Audit planning, execution and reporting in line with the audit methodology and standards within the agreed upon timelines (take full responsibility and supervision of the audit teams);
• Lead audit engagements, which include planning executing, directing and reporting on audits.
• Review the teams’ work in line with audit methodology and standards.
• Conduct quality control reviews of the work of the audit teams.
• Ensure the timely completion of auditing engagements
• Report audit outcomes.
• Signing of audit reports based on the delegations.
• Implement the status of records review for the portfolio of audits as planned

Stakeholder Management:

• Scanning the environment to ensure clear understanding of auditees business requirements and to translate this into clear deliverables for the execution team and continuously getting feedback from stakeholders.
• Formulate and report on the portfolio stakeholder engagement plan
• Liaise and interact with key stakeholders & management to share information, resolve challenges and make recommendations for improvements.
• Manage stakeholder information on MIS

People Management:

• Implement the activities outlined on the BU People Plan.
• Manage team performance to drive productivity.
• Contribute to transformation/culture plans.
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential.
• Participate in initiatives to attract talent.
• Contribute to effective administration of the BU training office.
• Cascade Vision achievement/ organisation alignment messages and commitments.

Financial management and operational management:

• Responsible for compiling the portfolio budget.
• Manage the portfolio budget, income and cost to ensure adherence to the required financial performance standards for the portfolio
• Manage debtor’s collection.
• Ensure compliance with internal processes and procedures
• Manage supply chain processes.
• Conduct centre risk assessment.

Other Responsibilities:

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required.

Minimum Requirements:

• Qualifications should be amended to include CA, RGA and ACCA
• Experience (Minimum of 6 years’ experience, with 4 years on Audit Manager or Technical Manager level)

go to method of application »

Debtors Management

• Stakeholder interaction at various levels
• Maintains telephone and personal contact with staff and clients on receivable matters
• Generate and issue invoices and statements
• Generate receivables reporting and Management Information System.
• Reconcile daily bank deposits
• Researches and applies unallocated cash.
• Manages client accounts, accounts receivable write-offs and payments.
• Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
• Organizes and maintains up to date financial records.
• Provides monthly financial and management reports.
• Liaise with Legal and Finance business unit stakeholders
• Assists in financial management and analysis
• Organizes and maintains retention files for required period of time.

Training Office

• Arranging induction for trainees in line with SAICA requirements.
• Inviting trainees to register contracts on SAICA TCMS.
• Checking registration documentation on SAICA TCMS for completeness and accuracy.
• Managing SAICA TCMS system for all SAICA trainees.
• Manage the training offices’ dashboard on SAICA TCMS
• Coordinating SAICA membership fee payments and new applications.
• Assisting with arrangements and preparation for SAICA Assessor training.
• Scheduling and coordinating all internal training.
• Liaising with external training providers for training requirements.
• Registering and coordinating all external training.
• Record keeping of all external training.
• Ensuring trainees and assessors adhere to SAICA TSR/PSR/ANA and LOR/PDS deadlines.
• Attending to all the SAICA training office compliance issues.
• Assisting trainees with queries relating to SAICA Training Regulations.
• Assisting trainees with the discharge process.
• Assisting all role players with an understanding of SAICA’s Electronic Assessment Tool.
• Taking minutes of all SAICA related meetings.
• TA recruitment and logistical arrangements for career day visits

Financial matters

• Internal control monitoring - cash advance 30/60 days and over, Unmatched purchase orders, conflict of interest declarations
• (People Soft system) Purchase Orders: capture, receipt and voucher for payments.
• Investigate financial queries
• Drawing of reports for internal controls monitoring
• Facilitate drafting of adhoc contracts within the limitations of scope as determined by the line manager

General office administration

• Managing and maintaining information for the BSC.
• Co-ordinating and monitoring the flow of tasks and assignments between DBUL BE and Senior Managers and managers.
• Typing of documents, using MS Office.
• Dealing with incoming email, faxes, post and forwarding it to relevant people.
• Conduct searches to find needed information, using such sources as the Internet.
• Screening telephone calls, enquiries and requests and handling them when appropriate.
• Maintaining diary and making appointments
• Makes travel and accommodation arrangements.
• Set up and maintain paper and electronic filing systems for records, correspondence and other material
• Assisting in general queries from staff regarding admin issues, e.g. Timesheets, studies, PeopleSoft functions and leave.
• Keep diary for meetings booked in the office.
• Management of petty cash and cash availability.
• Control and issue refreshments.
• Manage the requests for usage of pool vehicles in the centre.Organising and taking minutes at meetings between DBUL and direct reports.
• And all other related administrative duties.

Educational Background

• Completed 3 Year qualification pref Finance/Commerce qualification

Expereince 

• 3 years experience in professional environment 
• Sound stakeholder relations management experience
• Exposure to the Legal aspects of debt collection
• Proficient MS Office (Word,Excel and Outlook)
• Good communication and report writing skills (written and verbal)
• Ability to multi-task, prioritize and work efficiently
• Ability to work independently and in a team environment
• Flexibility to adapt to all situations and work varied hours
• Ability to perform at higher level/s in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction