Sundry Accounts Payable Clerk at Tsebo Solution

Closing Date:2020/10/30
Reference Number:TSE201021-1

About Us    

• We are currently looking for an Sundry Accounts Payable Clerk. The purpose of the role is to ensure the creditors administration process is managed and administered in an efficient manner.
• As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.
• Tsebo Cleaning Solutions a division of Tsebo Solutions Group is now the third largest cleaning provider in South Africa with over 150 contracts across the country and a staff compliment of over 12,000 cleaning professionals. We provide hospital-level cleaning services, no matter the environment – a heritage that translates into a service ethos and cleaning standards of the very highest quality.

Duties & Responsibilities    

• Accurate review of every supplier reconciliation and ensuring the correct amount is payable with no reconciling items older than the current month. Produce high quality reconciliations for payment
• Accurately forecast all payments due using the regional Vendor Age Analysis as base together with the reconciliation to populate reconciling items and statement balance. Ensure a reconciliation is performed for every supplier on the Aged Analysis. Reallocate prior day payments to paid column on forecast
• Support the team and follow up on reconciling items with supplier and units and resolve before closing off monthly recon. Drive POD’s/credits for centralised capturing. Distribute weekly POD and Claims Tracker. Drive to ensure no reconciling items are rolled over to the following month
• Engage with all suppliers and ensure continuous communication (calls/meetings) for effective relationship building. Manage payment queries
• Assist team with reconciliation completion to ensure deliverables are met and payments are loaded before due date when necessary
• Ensure that the team deliverables are met by sending remittances and proof of payment to every supplier within 24 hours after release of payments.
• Effectively manage the supplier payment expectations by escalating to the correct contact person and providing timely feedback to suppliers
• Ensure all AP payments are posted within 48 hours of release from bank and confirm weekly with Divisional Cash Book Clerk
• Recruit, Train and Manage the Accounts Payable team to ensure the quality of their output is accurate, on-time and of high quality. Take corrective action for con-compliance
• Applying new technology into the current job profile and innovative thinking over and above what is expected

Skills and Competencies    

• Managerial skills
• HR Skills
• Soft Skills
• Computer literate (Microsoft Office)
• Intermediate to Advanced Excel skills
• Microsoft Dynamix Axapta essential
• Sound accounting knowledge
• Honest/Trustworthy
• Punctual
• Good interpersonal skills
• Problem solving skills
• Good communication skills
• Attention to detail
• Ability to work under pressure
• Deadline Driven
• Good administrative skills
• Good business relationships
• Ability to work under minimum supervision
• Ability to work in a team

Qualifications    

• Matric
• BCom Accounting/Finance Degree or equivalent
• 3+ years full function Creditors Controller