Supervisor: Assest Management X 7 (Pretoria Central) at Agricultural Research Council

Description

Asset Register Management

• Maintain a complete and accurate asset register.
• Capture asset details (description, serial number, cost, location, custodian, barcode, etc.).
• Ensure assets are correctly classified (capital vs. inventory).
• Update the register for acquisitions, transfers, impairments, and disposals.

 Asset Acquisition & Capitalisation

• Verify supporting documentation (invoices, GRNs, approvals).
•  Ensure that assets are correctly capitalised in accordance with applicable accounting standards (e.g., GRAP).
•  Confirm the correct useful life and depreciation method.

 Safeguarding & Control

• Tag and barcode assets.
• Conduct regular asset verification and physical counts.
•  Investigate missing or damaged assets.
• Implement internal controls to prevent loss, theft, or misuse.

Asset Movement & Transfers

• Process inter-departmental transfers.
• Update location and custodian details.
• Maintain signed asset handover forms.

Disposal Management

• Facilitate disposal processes (auction, donation, recycling, write-off).
• Ensure disposal is approved in line with policy and PFMA requirements.
• Remove disposed assets from the register.
• Record gains or losses on disposal.

Compliance & Reporting

• Ensure compliance with:
• Public Finance Management Act (PFMA)
• Treasury Regulations GRAP.
• Prepare asset-related reports for management and auditors.
• Assist during internal and external audits.

Reconciliation & Financial Reporting

• Reconcile the financial register with the verification register.
• Support preparation of Annual Financial Statements.
• Provide supporting schedules for audit purposes.

Policy & System Management

• Develop and update asset management policies and procedures.
• Administer and maintain the electronic asset management system.
• Train staff on asset control procedures.

Risk & Governance

• Identify asset-related risks.
• Recommend improvements to internal controls.
• Support consequence management where losses occur.

Requirements

• A Bachelor’s Degree/Advanced Diploma in Financial Management / Accounting/ Logistics/ Internal Auditing/ Public Administration.
• Three (3) years of asset management experience with one (1) year at a supervisory level.
• Proficiency in NetTrace or another asset management system
• Proficiency in SAGE or another financial system.
• A valid driver’s license.
• Knowledge of PFMA and Treasury Regulations.
• Ability to apply GRAP standards in asset recognition, measurement, and impairment

CLOSING DATE FOR APPLICATIONS: 15 APRIL 2026