Supervisor Facilities Management at Health Professions Council of South Africa (HPCSA)

MINIMUM REQUIREMENTS FOR THE POSITION: 

• Grade 12 plus N. Diploma OR relevant NQF L6 qualification OR degree in Facilities Management/ Property Management/Project Management/Built Environment/Engineering. 
• 2 years supervisory experience in facilities management/project management. 

COMPETENCY REQUIREMENTS 

• Extensive knowledge of building systems such as plumbing, electrical, HVAC, and security systems. 
• Excellent analytical and problem-solving skills. 
• Ability to identify issues and determine repairs that are needed. 
• Ability to plan maintenance schedules for building systems. 
• Excellent management and supervisory skills and good interpersonal skills 
• Knowledge of relevant Legislations (SANS10400, OHSA, National Building Regulations and Building Standards Act) 
• Ability to communicate effectively across all levels. 
• Project management skills 
• Risk management skills 
• Proficient with Microsoft Office Suite or similar software.  

PRINCIPAL ACCOUNTABILITIES & KEY PERFORMANCE AREAS 

• Supervise the day-to-day operations of the Facilities Management Division. 
• Plan, co-ordinate and inspect contract work on electrical, plumbing, and other related systems. 
• Supervise and monitor the maintenance of buildings, include rental spaces, gardens and cleaning of buildings in line with Maintenance plan. 
• Monitor work carried out by external service providers, in line with the SLA. 
• Plan, co-ordinate and supervise renovations of facilities. 
• Drafting of specifications and supervise service delivery. 
• Assist in the preparation of various contracts, requests for proposals, and reports. 
• Engage/ Liaise with Service Providers to attend to services required. 
• Ensure that asset movements or changes (furniture and equipment) are recorded and reported to the relevant Asset personnel. 
• Assist with raising of requisitions electronically on ORACLE for all maintenance and other support related services. 
• Purchase of items required for maintenance and repairs from credit card. 
• Receive internal requests and assign responsibilities to maintenance officers. 
• Perform any ad-hoc tasks as requested by the Manager: Facilities Management. 
• Monitor access control (Biometric system), security services and CCTV. 
• Monitor and timeously action service request received. 
• Co-ordinate all vehicle parking activities