Key Deliverables
Deliverables
Specific Tasks and Outcomes
Production and Project Coordination
- Coordinating and supervising production related projects and ensuring , budgets and operation requirements are met.
- Managing project schedules and production workflows to ensure efficient resource utilisation: from pre-production to postproduction.
- Overseeing production logistics with precision, including studio bookings, and it’s associated facilities
- Monitoring project progress and addressing operational challenges to ensure successful project delivery.
- Assisting with the preparation and management of production schedules and operational plans.
Studio and Facilities Operations
- Ensuring studios, production areas and facilities are production ready and maintained according to operational standards
- Conducting client walkthroughs with the General Manager, studio tours and site inspections to align production requirements with facility capabilities.
- Coordinating facilities related operational requirements and support services.
- Liaising with maintenance teams and service providers to ensure operational continuity and studio readiness.
Budgeting, Quotations and Contract Administration
- Advise on and manage quotations, invoices, budgets and cost estimates for production and facilities related for local and international clients.
- Monitoring project expenditure and resource allocation to ensure budget compliance.
- Provide industry knowledge to develop and draft crew contracts, studio hire agreements, annexures, and related operational documentation related to the studio.
- Supporting financial administration processes related to production projects and facility usage.
Client and Stakeholder Management
- Building and maintaining strong relationships with clients, production companies, suppliers, contractors, freelancers and internal stakeholders.
- Servicing as a key point of contact for operational and production related enquiries in a studio environment.
- Coordinating client requirements and ensuring service delivery meets expectations and operational standards of a studio.
- Facilitating effective communication between production teams, clients, and service providers.
Supplier and Resource Coordination
- Coordinating external suppliers including cleaning services, lighting providers, technical support teams, maintenance contractors, and other operational vendors.
- Ensuring all required resources, equipment, and support services are available and delivered according to production requirements.
- Monitoring supplier performance and service delivery standards.
Compliance, Reporting and Administration
- Supporting safety, health and environmental compliance initiatives and operation safety requirements.
- Maintaining accurate production records, operational documentation, contracts and project files.
- Preparing and delivering operational, resource utilisation, and project performance reports.
- Ensuring compliance with company policies, procedures, and industry standards.
Process Improvement
- Identifying opportunities to improve production coordination systems, operational workflows, and resource management processes.
- Implementing best practises to enhance efficiency, quality, and overall operational performance.
- Contributing to continuous improvement initiatives across production and facilities operations.
Performance Measures
Key Performance Indicators
Performance Criteria
Key Performance Indicator 1
Production & Project Delivery
- Accountable for the successful planning, coordination, and delivery of production projects, ensuring timelines, budgets, operational requirements, and quality standards are achieved from pre-production through to project completion.
Key Performance Indicator 2
Studio Operations & Facility Management
- Ensure studios, facilities, and production environments are fully operational, production-ready, maintained to required standards, and capable of supporting client and production requirements.
Key Performance Indicator 3
- Commercial Quoting & Budgeting: manage accurate, competitive, and commercially viable quotations, budgets, and cost estimates aligned with industry benchmarks, client requirements, and profitability targets.
Key Performance Indicator 4
- Client, Stakeholder & Supplier Relationship Management: Develop and maintain strong relationships with clients, production companies, suppliers, contractors, freelancers, and internal stakeholders to ensure exceptional service delivery and operational support.
Key Performance Indicator 5
- Compliance, Governance & Risk Management: Ensure adherence to company policies, contractual requirements, safety regulations, operational procedures, and industry best practices while maintaining accurate records and documentation.
Key Performance Indicator 6
Operational Excellence & Continuous Improvement
- Drive efficiencies across production coordination, resource management, workflows, systems, and operational processes to improve service delivery, quality, and studio performance.
Requirements
- A National Diploma in Project Management and/or Production Management
- A Degree in Project Management and/or Production Management
- A minimum of 6-8 years experience within a similiar role
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