Supply Chain Administrator - Cape Town at Synexa Life Sciences

Main areas of responsibility:

Procurement:

• Support with receiving of reagents, consumables, equipment and stationery when needed in accordance with company policy and standard operating procedures and data capture.
• Label deliveries and allocate to designated areas/staff.
• Support in receiving in LIMS and orderbook data capture
• Scanning, renaming, electronic filing of invoices and delivery notes for all sites for ease of GRV processing.

Inventory Management:

•  Attend to weekly general consumable stock counting in the storeroom and report to procurement.

Sample Management:

• Ensure local regulatory approvals are in place to allow donor sample collection to proceed when requested.
• In response to laboratory requests, perform required administrative tasks to arrange sample collection from in-house donor(s) or external network.
• Provide administrative support to nurse on the day of sample collection.
• Ensure process specific documentation are completed post sample collection as per local regulatory guidelines, approvals, and internal workflows.
• Support with local sample collection kit preparation for ProtoTrials.

Reception:

• Efficiently answer a multi-line switchboard and direct calls to their destination without delay; monitoring and opening the security gate and front door; welcoming and greeting visitors/service engineers, accepting, signing and checking deliveries and post.
• Maintain the staff and visitors’ logbook and ensure that they sign the logbook and adhere to safety protocols in terms of sanitizing.
• Determine the nature and purpose of visitors and direct persons to the correct destinations or call relevant staff member.

Qualification/Experience required:

• Grade 12 or equivalent. An undergraduate degree or diploma would be advantageous.
• Proficiency in using Microsoft Office including Excel, Word, and Outlook. Experience in relevant field of work will be advantageous.
• Ability to oversee sample management activities across multiple studies.