Supply Chain Clerk at Office of the Chief Justice South Africa

REQUIREMENTS :

• Applicants should be in possession of a Grade 12 certificate. No experience required. National Diploma in Supply Chain Management / Economics / Finance / Financial Management / Procurement / Logistics / Public Management / or relevant qualification at NQF level six (06) as recognised by SAQA will serve as an added advantage. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Knowledge and skills: Basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics, basic knowledge and insight of the Public Service financial legislation, procedures and Treasury regulations (PFMA, PSA, DFI), knowledge of basic financial operating systems (BAS), basic knowledge of work procedures in terms of the work environment, knowledge of Batho Pele Principles. Skilled in communication (verbal and written), problem solving, good public relations, monitoring and analytical skills, computer literacy (MS Office), planning and organising, report writing and typing skills. 

DUTIES :

• Capture invoices and creation of Creditor Payment Advises, verify all invoices received, capture correct information on LOGIS which will be defaulted to the Creditor Payment Advice, attach all the relevant prescribed documentation to the Creditor Payment Advice, maintain a computerised or manual register of all payments processed to track the status of such invoices, provide pertinent information on the state of the department’s creditors to the relevant line managers, maintain and update the Procurement Status Report with details of the relevant transactions,
• render asset management clerical support, compile and maintain records (asset records/ database), check and issue furniture, equipment and accessories to components and individuals, identify redundant, non-serviceable and obsolete equipment for disposal and verify asset register, render demand and acquisition clerical support, carryout and implement preference points system with appropriate goals per commodity in terms of Preferential Procurement Policy objectives, provide secretariat or logistical support during the bid consideration and contracts conclusion process, ,
• distribute store items to the end-user in the absence of the responsible person, process Purchase Orders (PO), verify if contract existing in a PO should be placed for the item on contract, verify and capture source documents and place the order with the supplier, draft Letters of Awards in cases of the unavailability of LOGIS and other urgent circumstances, send properly signed purchase orders in regard of all goods and service requests to suppliers, render and record all procurement transactions, provide support in monthly reporting for Supply Chain Management department, administer supply chain day-to-day duties for procurement of goods and services, ensure proper filing, recording, safe keeping of documents for audit purposes, administration of stores and compile SCM reports on orders issued.