Supply Chain Management Officer (Pretoria) at South African Maritime Safety Authority

Description

• Conduct market and industry analysis to ensure best value
• Gather need, specification and spend information
• Compile RFQ / RFI/ RFP documents and effectively manage the end-to-end process 
• Facilitate and lead the Briefing Sessions and bid evaluations committee
• Leading Cross Functional Teams for different projects and business units
• Undertake and commercial evaluation and adjudication of supplier bids and coordinates technical evaluation
• Ensure strategic sourcing procedures and contracts comply with PFMA directives and other specific procedures
• Utilise total cost models to secure good deals and manage the cost on an ongoing basis with the help of a Procurement Manager
• Build sound relationships with suppliers 
• Respond and resolve to supplier enquiries and queries 
• Ensure that supplier performance meets the company’s expectations
• Manage and report on supplier’s performance against contract deliverables, SLA etc
• Follow up with suppliers to ensure adherence to payment period (e.g. 30-day)
• Build sound relationships with end-users 
• Provide guidance on the interpretation of SCM procedures, application and communication
• Support internal stakeholders with their requirements and ensure delivery of the required service / goods
• Report on portfolio TCO and supplier performance as well as contract performance and efficiencies 
• Report on portfolio contract performance including: -Contract spend and consumption - Contract price escalation performance vs relevant price indices - BEE spend 
• Report on portfolio contract administration efficiency in line with annually agreed end-user service level agreements (SLAs), including: New contract establishment lead times; Price evaluations; Amendments; Resolution of queries
• Ensure confidentiality of supplier information
• Support the disposal of redundant / obsolete furniture or /and equipment process
• Ensure data capturing is accurate and on time
• Maintain proper filing system
• Ensure confidentiality of supplier information
• Ensure that procurement reports and registers are accurate and are submitted on time
• Generate outstanding purchase order reports
• Generate outstanding requisitions report
• Approval of orders within delegated authority
• Perform any other reasonable Supply Chain Management duties as assigned by the superior

Requirements
QUALIFICATIONS

• National Diploma in Supply Chain Management or any related qualification (NQF Level 6) 
• Chartered Institute of Procurement and Supply (CIPS) membership would be an added advantage

KNOWLEDGE AND EXPERIENCE

• 5 to 7 work experience in Supply Chain Management, 2 years should be at the supervisory or specialist level
• Good understanding of the SCM Policies
• In-depth knowledge of supply chain end-to-end processes and best practice
• SCM system knowledge
• Good understanding of Public Procurement Legislation e.g. PPPFA, National Treasury Regulations, B-BBBEE

COMPETENCIES 

High levels of competence on the skills below is a requirement:

• The ability to communicate oral and written
• Policy application and understanding
• Project management 
• Customer service and internal stakeholder management
• Able to work independently

Deadline:8th July,2025