Supply Chain Management Specialist Ref No.: SAHPRA 056/2023 at South African Health Products Regulatory Authority

REQUIREMENTS: 

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Supply Chain Management / Purchasing / Logistics or related equivalent qualification at NQF level 6 with 360 credits as recognised by SAQA. A related Degree at NQF level 7 will be an added advantage. 

EXPERIENCE: 

• Minimum of five (5) years of relevant experience in the public sector supply chain management particularly on demand, logistics and disposal management and two (2) years must be at the supervisory level. A CIPS membership will be an advantage. 

CORE COMPETENCIES AND TECHNICAL PROFICIENCIES: 

• Knowledge of PPPFA, PFMA, Treasury Regulations, B-BBEE and other legislative requirements applicable to SCM. 
• Ability to communicate effectively and efficiently at all levels in the organization. 
• Strong organizational skills (able to manage various tasks and projects simultaneously. 
• Knowledge of public sector SCM system. 

DUTIES:
Demand Management: 

• Assist SCM Manager in determining resources required to execute identified organizational functions. 
• Link the requirement of the organization with approved budget. 
• Conduct market analysis and provide estimate costs of required resources, including estimate costs of goods, works and services. 
• Conduct detailed analysis of goods, works and services required such as what should be executed, how quickly and with what materials, resources, equipment etc. 
• Conduct industry and market analysis to determine acceptable price for required goods, works and service. 
• Assist internal clients with compilation of specifications for RFQs and bids.

Acquisition Management: 

• Compile bid documents for request with value above R1 000,000.00 or competitive bids. 
• Publish tenders in Government tender bulletin, e-tender portal and any medium approved in line with SAHPRA’s delegation of authority. 
• Publish bid opening information and register on company website. 
• Ensure effective maintenance of bids information. 
• Provide secretariat service to Bid Evaluation Committee (BEC) and Bid Adjudication Committee (BAC) which include meetings coordination, records keeping, distribution of discussion packs and circulation of registers. 
• Co-ordinate bid clarifications or site inspection meetings and maintain records of same. 
• Conduct administrative compliance check on bids and quotations in line with SCM policy and legislative requirements. 
• Provide report inputs on area of responsibility to the SCM Manager. 
• Issue request for quotations (RFQs) in line with specifications, terms of reference and SCM policy requirements. 
• Evaluate quotations in line with Preferential Procurement Regulations and ensure approval in line with SAHPRA delegation of authority. 

Administration and Logistics Management: 

• Track contracts for renewal, review and advise on new bid process three months before contract expiry. Implement contract specific risk plan which covers contract events such as contract variations, escalations, and contract addendums in line with applicable policies and legislative requirements. 
• Provide inputs into procurement planning based on contract information and historic contracts performance. 
• Place orders in line with approved quotations, bids, and delegation of authority. 
• Verify goods received for correctness in terms of quality, quantity, and in line with issued purchase orders. 
• Working closely with finance department, ensure that supplier documents are aligned with approved purchase orders to avoid invoice. 
• Expedite purchase order delivery and ensure that suppliers adhere to agreed delivery timelines.
• Provide inputs into the management of inventory or stores items.