Supply Chain Management Specialist at Safety and Security Sector Education & Training Authority (SASSETA)

Job Purpose:

Reporting directly to the Supply Chain Manager, the incumbent shall be responsible for the following:

• Input into the development and implementation of the operations plans, SCM policies and procedures and SCM related Committee Terms of References;
• Input into the development of the approved SCM procurement plan on an annual basis;
• Coordinate the completion and development of specifications and/or terms of reference in line with the demand and procurement plan;  
• Coordinate and participate in the Bid Committee meetings;
• Compile RFQs and bid documents, ensuring that they accurately reflect the business and compliance requirements in line with the procurement plan / organisational budget;
• Sourcing prospective service providers on the National Treasury Central Supplier Database (CSD);
• Place RFQ and tender adverts in relevant media as per the BSC agreement and undertake the pre-evaluation of submitted bids as required;
• Conduct the pre assessment and due diligence of SCM providers, selection and appointment in line with organisational policies and procedures;
• Communicate bid decisions to internal and external stakeholders as and when required;
• Issue orders to service providers and update the purchase order register;
• Drafting SLAs in line with the SASSETA SLA templates;
• Coordinate the signing of SLAs and on-boarding of SCM providers;
• Ensure that the performance and compliance of SCM providers is in line with contractual requirements and SASSETA performance stipulations;
• Make recommendations on contract termination and extension at contract end;
• Compilation and/or review of deviation motivations;
• Coordination of the deviations register;
• Prepare and secure signed contracts with service providers;
• Implement required sanctions on suppliers in line with instructions received as required;
• Ensure the processing of SCM unit providers invoices in line with the SASSETA policy and procedures;
• Implement the disposal plan;
• Resolve stakeholder queries and complaints in a manner that maintains the stakeholder relationships within the required timeframes;
• Build capacity within the team; monitor, evaluate and supervise the team performance;
• Input into the audit process and queries;
• Input into the identification and monitoring of departmental risks; and
• Submit reports as and when required

JOB REQUIREMENTS

• Matric / Grade 12 (NQF Level 4) is required.
• A minimum of NQF Level 6 qualification in SCM/Logistics/Finance or Business Management is required.
• A minimum of 3 years SCM experience is required.
• Must have 2 years supervision experience.
• Must be computer literate at an intermediate level.  

COMPETENCIES, KNOWLEDGE, SKILLS AND ATTRIBUTES REQUIRED

• Problem analysis and solving skills.
• Driven to deliver
• Service provider management
• Administration support
• Scheduling and Coordination
• Data analysis
• Data storage and protection
• Financial management
• Budgeting and budget management
• Research analysis, design and implementation
• Monitoring
• Contract management
• Attention to detail
• Customer service and orientation
• Written and verbal communication
• Mentoring
• Relationship management
• Time management skills.
• Ability to monitor policies, procedures and guidelines.
• Planning and organising
• Stakeholder engagement
• Must be a Team Player
• Report writing skills.
• Good interpersonal skills.

 
PLACE OF WORK: SASSETA Head Office, Waterfall Corporate Campus, 74 Waterfall Drive, Midrand, 2090.