Supply Chain Officer at Gauteng Partnership Fund

Description:

KEY PERFORMANCE AREAS

• The incumbent is expected to deliver on the following detailed key performance areas:

Provides input into Supply Chain planning and policy development. 

• Provides input into the development of the Supply Chain operational plan. 
• Provides input into the development of Supply Chain policies and procedures. 

Ensures alignment with relevant legislation. 

• Compliance to all relevant Supply Chain legislation 
• Compliance to all internal policies and procedures with regard to Supply Chain Management 

Conducts quotation and bid requests. 

• Invitation, evaluation and finalisation of quotes in line with policy and applicable legislation 
• Invitation, evaluation and finalisation of bids in line with policy and applicable legislation 
• Preparation of all documentation pertinent to above such as score sheets, evaluation reports, comparative schedules, other relevant reports, purchase orders, letters of appointment etc. 
• Inform line manager of any irregularities relating to the quotation and bid process. 

Prepares and submits Supply Chain reports. 

• Preparation and submission to line manager of Commitment reports 
• Preparation and submission to line manager of Exception reports 
• Preparation and submission of BBBEE targets and reports  
• Preparation of service level agreements and contracts 
• Preparation and submission to line manager of other relevant Supply Chain reports 

Maintains a controlled Environment. 

• Accurate filing of all Supply Chain documentation 

Meeting’s facilitation and secretariat support

• Preparation and facilitation of committee meetings when required. 
• Taking of accurate minutes at Supply Chain meetings 
• Typing up of minutes within agreed timeframes 
• Attends Management meetings during line manager absence. 

Process payment documentation 

• Receipt of invoices with timely processing  
• Supporting documentation for requests, quotes, bids, invoices etc. to be attached to all relevant submissions and reports. 

Providing guidance on Supply chain aspects 

• Provides guidance to all staff members on Supply Chain aspects. 

Ad – Hoc Duties

• Provides management with information as requested during line manager absence. 
• Assignments from CEO/CFO/ECS as and when required.

Teamwork

• Performing priority tasks during co-workers' absence 
• Ability to work closely with others.
• Being pro-active in assisting others
• Contribution to projects meetings and brainstorming sessions
• Mentoring and coaching of staff and interns
• Liaising with various internal departments for smooth and quick turnaround of deals

Requirements:

APPOINTMENT REQUIREMENTS

• A minimum of an appropriate recognised Diploma in Supply Chain Management or an equivalent qualification, in a related field. 
• At least 4 years’ experience working as a Supply Chain Management Officer or a similar role. 
• Superior analytical and organizational skills with excellent attention to detail and high degree of personal initiative
• Competency in MS Office and relevant databases and software
• Customer focus and bottom-line orientation
• Well organized with excellent time management skills 

INHERENT COMPETENCY REQUIREMENTS

Knowledge: Governance; Project Management knowledge;

• Investment knowledge; National Treasury rules and regulations; Public Finance Management Act; Financial Management; People management; Human Settlement knowledge and prescripts; Investment knowledge; Banking knowledge; Occupational Health and Safety; Information Communication Technology; General Management; Training in SCM Legislation

Skills: 

• Financial Management; Accounting; People Management; Report writing, Leadership; Negotiations; Monitoring and evaluation; Report writing; Auditing; General management; Billing; Research; Communication; Human interaction; Costing and pricing; Scheduling; Stakeholder Relations Management; Board Staff Relations Management; Loan assessment; Labour Relations; Contract Drafting; Contract Management

Attributes: Precise: great attention to detail; Respect of others;

• Team approach; Time management; Ambitious; Cautious; Conscientious; Logical; Organized; Sober; Authoritative; Enthusiastic; Self-assured; Creative; Curious; Perfectionist; Amiable; Assertive; Charismatic; Persuasive; Gregarious

Special Instructions to candidates

• It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the South African Qualification Authority (SAQA).