Team Assistant Company Secretary at Anglo American

Job Description:

As a Team Assistant your responsibilities will include: 

• Arrange travel, visas and accommodation for the Company Secretarial team, Investor Relations and the directors of the SIOC and Kumba Boards.
• Take notes or dictation at meetings and provide general assistance during presentations to team members.
• Arrange the monthly Ethics Committee meetings, take minutes and follow-up on action items
• Organise and maintain diaries and make appointments for the team and investor relations principal
• Do expense reconciliation and invoice administration.
• Order stationery and other consumables.
• Monitor team member’s diaries; to check critical appointments have been made.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submit to accounts for payment.
• Assist team members with documents in line with new company templates and guidelines.
• Provide admin support, as necessary.
• Assisting the Investor Relations Principal with setting up the investor roadshows and investor diaries, training to be provided on the Nasdaq system used for all investor relations engagements
• Setting up of board and committee meetings, AGM roadshow (liaising with shareholder representatives)
• AGM scheduling of meetings and any ad-hoc meetings that need to be set up for board members including strategy day, risk workshop and other requests for meetings to be held at outside venues
• Scheduling of the Exco meetings and Covid crisis management meetings and assistance with the development of the Corporate Calendar Assisting the Compliance Specialist with the GPSC project (Company’s policy register) and assisting Business Integrity Implementation Manager with the intermediary risk management administration.
• Uploading the Site/Kumba Internal and Bulk MPR/QPR packs on Diligent and also in Teams.
• Updating and maintenance of the conflict of interest register for board members.
• Maintaining the electronic and hard copy filing of all minutes, resolutions and declarations for Kumba and its subsidiaries and the various Trusts.
• Management of the onboarding programme of newly appointed directors, registration of directors with the IODSA and maintenance of the individual training records for directors.

This role is in the Business Services Department Centurion at a Band 10 reporting to the Company Secretary

Qualifications:

You will need to have the following:

• Grade 12 and Completed Secretarial Diploma
• Driver’s Licence:  Code B (Light Vehicle)
• Computer literacy in Word, Excel, Power Point

Closing Date: 11th, May 2022