Sasol is an international integrated energy and chemicals company that leverages the talent and expertise of our more than 30 300 people working in 33 countries. We develop and commercialise technologies, and build and operate world-scale facilities to produce a range of high-value product streams, including liquid fuels, chemicals and low-carbon electricity...
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Provide a day-to-day secretarial/administration function to the Technical & Engineering senior management team and also assumes responsibility for general departmental operations. To play a vital part in the administration and smooth running of the team. To provide high level support services that impact the effectiveness of the Technical & Engineering senior management team and their functional areas.
Key Accountabilities
Manage day-to-day operational and administrative duties to provide support to the team.
Arrange meetings, prepare agendas and keep complete and accurate minutes.
Facilitate the workflow of managers by managing their diaries.
Assist with the compilation and preparation of submissions.
Issue approved discussion and management reports on same day or day after approval including updating thereof in the reporting module.
Ensure all documentation distributed have a professional appearance, are free of review notes, mark-ups, spelling errors and comply with all format and branding requirements.
Assist colleagues with correct distribution by keeping the distribution list up to date with changes.
Serve as a departmental resource for word processing, power point and spreadsheet application.
Produce departmental correspondence and documents and maintain presentations, records, spreadsheets and databases.
Manage the departmental travel and accommodation (local and abroad).
Arrange both in-house and external events such as conferences and meetings.
Log IT and operational problems and requests on behalf of the team and ensure that they are resolved.
Answer telephone to take messages and respond to inquiries within assigned scope of responsibility.
Develop and carry out an efficient documentation and filing system to maintain accurate storage and distribution of departmental records and files.
Complete forms in accordance with company procedures.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Maintain schedule and arrangements for activities such as purchase, receipt, dispatch, and delivery of goods and services.
Load Purchase Requisitions (PRs) and invoices and follow-up on payments. Processing of Purchase Orders (POs) and Service Entries (SEs) in SAP.
Formal Education
National Senior Certificate (Grade 12) with 3 years relevant experience (6 years relevant experience, strong wish)
or
B.Tech or 3-4 years relevant Degree with at least 1 year experience
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