Technical Admin Assistant at Bidvest Facilities Management

MAIN OUTPUTS

• Perform general duties such as filing, and organizing documents, and reports

Communication Handling: Manage incoming and outgoing communications, responding to emails, and routing messages to the appropriate individuals or departments.

• Assist in scheduling faults, PPM, CPM, TX, RF activities, and ensure that teams aware of their schedules.

Data Entry:

• Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.

Meeting Support:

•  Assist in organizing and coordinating meetings. This may include arranging meetings on MS Teams, preparing meeting rooms, creating agendas, taking meeting minutes, sending reminders, and distributing relevant materials.

Document Preparation: 

• Draft and edit documents and reports. Ensure that all documents are formatted correctly and adhere to organizational standards.

Team Collaboration: 

• Work closely with team members to ensure smooth operations within the office.

Record Keeping: 

• Maintain and update records, databases. Ensure that information is stored securely and is easily accessible when needed.

Ad Hoc Tasks: 

• Handle various tasks and projects as assigned by supervisors or management. This could involve research, analysis, or other administrative projects.
• Activities tracking and advise promptly on behind schedule activities to the support team.
• Accurate information gathering and analysis and presentation if needed.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Matric (Technical Matric advantageous)
• Desired Experience & Qualification, e.g. Business Management or project management or admin qualification or N3-N6 Technical qualification
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Information interpretation
• Decision making
• Highly organized
• Customer Focus
• Planning and work scheduling
• Escalations capabilities
• Teamwork & partnering
• Relationship Building
• Interactive Reasoning
• Communication and respect