Technical Facilities Manager | Facilities Management | Office Team at Allan Gray Proprietary Limited

Job Description

The main purpose of this role is to manage, co-ordinate and engage in the planning, management and monitoring of all technical aspects related to the management of the Facilities Management portfolio and inspection of work to ensure that quality standards are maintained or improved.

Responsibilities

As a Technical Facilities Manager, your role will be to:

• Keep all technical systems and associated reticulation and monitoring systems in good order and operating at maximum efficiency, including, but not limited to:
  • Air-conditioning systems
  • Sea water cooling systems
  • Mechanical systems
  • Lifts and elevators
  • Plumbing systems
  • Irrigation systems
  • Solar water heating systems
  • Electrical systems
  • Lighting systems
  • Emergency power generator systems
  • Building management systems
  • Life safety systems
  • Recycling systems
  • PA systems
  • General maintenance
• Plan proactive monitoring and maintenance schedules for all technical systems to ensure optimal operational efficiency. Many of these operations will have to occur after hours.
• Respond effectively and immediately to system failures implementing short, medium and long term rectification measures to reduce down-time.
• Carry-out all maintenance tasks unless specialists skills, not required for this position, are needed.
• Manage all technical operations to achieve the minimum possible life cycle cost of ownership and operation of each system and the building as a whole. 
• Identify, procure, store and maintain all tools required for the carrying out of this role.
• Identify, procure and maintain all spare parts required for the carrying out of this role.
• Manage spend so as to meet budget allocations.
• Report on each technical system status as and when requested, including
  • Condition
  • Performance wrt resource consumption and delivered output
  • Performed interventions
  • Upcoming interventions
  • Costs vs budget
  • Future operational requirements
• Stay abreast with industry trends and maintain systems in line with industry best practice.
• Ensure all work carried out on site as well as all equipment comply with all appropriate legislation.
• The incumbent will be asked to perform additional duties on occasion.

Requirements

• Three years minimum project management experience
• A minimum of five years experience after completion of academic studies
• Knowledge of central air-conditioning plants and power generators 
• Experience in managing external service providers as well as an in-house maintenance team
• Have a good working knowledge of operational finance (budgets, operating costs, time value of money, inflation etc.)
• A basic knowledge of service contracts
• A working knowledge of OHSACT, SANS and the National Building Regulations 
• Computer literacy in Excel, Word, Power Point, Outlook as well as the ability to learn proprietary systems (CMMS, BMS & iBMS)

Key Attributes & Competencies:

• Integrity
• Accountability
• Customer focused
• Long Term Planning
• Good interpersonal relations and communication skills
• Ability to use initiative and work in a team
• Excellent organisational skills
• Ability to analyse data and to compose and produce operational reports
• Take ownership of tasks
• Ability to establish and meet deadlines

Education

• Grade 12
• Minimum of N6 or BTech in Mechanical or Electrical Engineering
• Hold a wireman's license applicable to three phase installations
• Hold a recognised apprenticeship as an electrician as the role requires practical knowledge of electrical and mechanical plant and equipment