Telecommunications Project Assistant at Tower Group

Responsibilities:

• Project assistants manage various tasks to support the project manager. This typically involves ensuring team members can collaborate, work efficiently, and have the necessary tools to meet upcoming deadlines. Here are some of a project assistant's primary duties and responsibilities:
• Creating timelines, milestones, and deliverables to contribute to effective project planning
• Following up on the progress of action items and other tasks and reporting to the project manager
• Supporting team members in completing their tasks to ensure they meet milestones
• Updating and organizing project files, such as meeting minutes and progress reports
• Using project management software to maintain charters and process flows
• Assisting in risk mitigation, identification, tracking, management, and resolution
• Scheduling meetings, conference calls, and project-related events with team members
• Observing the team's performance and providing detailed updates to the project manager
• Assisting in the preparation of project presentations and reports for senior managers
• Conducting research and gathering data to support project initiatives and encourage good decision-making practices
• Assisting the project manager with budgeting, logging expenses, and filing financial reports
• Facilitating communication among team members and liaising with the project manager
• Providing administrative support to project managers when necessary
• Seeking opportunities for process improvements and making recommendations
• Writing and distributing project-related messages, such as memos and status updates
• Collaborating with cross-functional teams that include a diverse range of personalities and skills
• Supports a project manager with administrative tasks to ensure the project can proceed according to plan. 
• Write reports, attend meetings, analyse data, manage resources, create schedules, update and file documentation, and track progress toward milestones. 
• Provide direction to project team members or assist them with their duties to meet deadlines.
• Use knowledge of effective project management practices and organizational skills and work closely with managers to determine what they need and how they can contribute to the campaign's success. 
• Benefit from familiarity with project management tools and office software to make their tasks more efficient and help them adapt to overcome challenges as they arise throughout the project.

Experience:

• Experience as a project assistant in similar telecommunication teams and/or working in junior roles as part of a project team preferably on different project stages and indicates excellent collaboration and organizational skills. 

Requirements:

• A bachelor's degree or college diploma in business administration or project management
• An industry-specific academic qualification (Telecommunications, Engineering etc.). 
• Must speak Mandarin and English

Skills:

• Familiarity with various project management software programs and other digital tools such as word processing, spreadsheet, and presentation software. 
• General administrative skills, such as filing, invoicing, and data entry
• Organization, maintain accurate records, create comprehensive plans, and prepare detailed reports. 
• Time Management to ensure timely deliverables
• Data analysis such as to identify trends and patterns in the information and determine ways to improve processes. Proofreading reports, proposals, and schedules and communication skills
• Problem solving