Temp Admin Co-ordinator - Wadeville DC at Distell

Applications are invited to the above mentioned position to be based in Wadeville.  The successful candidate will be reporting to the Sales Manager.

Core Capabilities / Activities:

• Acting as “gatekeeper” when scheduling/diarising meetings, appointments and key events, including effective diary management
• Liaison with internal & external work partners
• Effectively communicating and following up on urgent matters
• Handling confidential issues
• Auditing and feedback of sales admin documentation
• Ensure effective asset management including merchandizing
• Processing of Services orders in SAP CRM and SAP ERP and managing the process to Purchase Order creation
• Material Master data for Campaigns – ERP & CRM . Have material codes created or update existing codes as and when required. Update CRM campaigns accordingly.
• Manage the Material release process and the creation of Purchase orders with buyers
• Manage the Stock Transfer Order process in SAP CRM from start to finish
• Ensure allocations are completed and stock is visible on Touchworks
• Manage Goods issue process for Brand and Trade Marketing and manage the merchandising Write-offs from start to finish
• Ensure process compliance by all relevant Stakeholders
• Ensure all POS and ROI are linked to relevant marketing campaigns
• Budget management: Budget sourcing, working papers and capturing
• Cost Centre Management
• Fleet administration (including petrol cards and private km’s management)
• General office administration
• Assist with Management Presentation compilation
• Monthly variance reports
• Compilation of monthly market intelligence reports 
• Expense claims
• Assist with administration of sales tools of trade (tablets, cellphones, laptops)
• Assist with procurement administration
• Co-ordinating of regional events/ conferences/ workshops and travel arrangements
   

The successful candidate must have the following experience/skills:

• Matric Qualification
• A secretarial or relevant qualification
• FMCG experience is advantageous
• Energetic professional with a high level of confidentiality
• Must have at least 2-5 years proven admin and merchandising experience
• Computer literate in MS Office and SAP together with excellent organizational and    interpersonal skills
• Superb written and verbal communication skills
• Must have the ability to work accurately and under pressure
• The ability to multi-task
• Effective Time Management
• Be able to communicate effectively at all levels, work across-functions and the ability to work in a dynamic and diverse team environment
• Experience in SAP ERP & CRM systems and a good understanding of the Qlickview Funds, Merchandising and Procurement reports would be advantageous