Temporary Project Support- Group Services at Genesis Analytics

ROLE DESCRIPTION:

• Currently Genesis is experiencing exponential growth and an exciting new strategic direction. This means our processes, systems and policies in various areas need to catch up. We are looking for temporary support to help us getting up to speed with these initiatives, for example with Duty of Care, our new Project Management system, inductions, data management, company events, the development and updating of policies, database development, etc. It will entail a varied range of requests, with priorities potentially changing on a regular basis. We are therefore looking for a flexible and hands-on candidate who is eager to get stuck in with a variable portfolio of responsibilities. The successful candidate may also need to assist with the set-up of a new delivery unit within Group Services, which can result in a permanent Project Management position.

This is initially a 6 month fixed term contact with the potential to extend into a permanent role depending on the business needs and will be based in London or Johannesburg.

Requirements

• Coordination and organisation of a multitude of internal projects and requests for support at any given time.
• Act as first point of contact for each of these individual projects for the internal stakeholders.
• Provide input into the development and improvement of processes and policies for the effective administration and management of our central activities moving forward.
• Conduct research and gather information as needed.
• Assist in the set-up and design of Duty of Care, Risk Management and Travel Management processes for short term technical support projects.
• Coordinate the development and population of external consultant databases and trusted supplier databases.
• Assistance in the development and standardisation of work plans, activity flow charts, and other project management templates.
• Populate and update relevant intranet pages.
• Assist with onboarding and induction processes where needed.
• Provide HR and bid support as requested.
• Provide ad hoc support to the Office Manager based in Johannesburg.
• Perform any other duties as assigned

EDUCATION, KNOWLEDGE, SKILLS, EXPERIENCE AND PERSONAL

COMPETENCIES

• Ability to be flexible with a desire to take on new challenges.
• A self-starter, with the ability to work effectively as part of a team.
• Experience of managing multiple projects simultaneously to meet tight deadlines without compromising quality.
• Proven ability to work in a busy fast-paced environment, demonstrating a solutions driven and positive attitude that allows for initiative and resilience.
• A highly organised and structured approach to work and an ability to work under pressure, meticulous attention to detail.
• Demonstrable experience in managing your own workflow and ability to complete requirements within set timescales.
• Demonstrable confident and clear communication skills, both written and verbal.
• Proficient in the use of all Microsoft Office and Google suite applications.
• Confident working across geographies, cultures and time zones.
• Comfortable working with colleagues face-to-face and virtually.