Temporary Property Administrative Officer (Head Office) at Housing Development Agency (HDA)

Responsibilities

Unit coordination and liaison

• Coordinate regularly and provide reports on the Immovable property portfolio including reporting monthly and quarterly on property accounts and rental matters.
• Assist with developing and reviewing unit policies and operating procedures.
• Monitoring, prioritizing, scheduling, supporting unit programs, tasks and activities
• Collating unit reports
• Arrange unit meetings and record minutes
• Assist in administering unit dashboard and expenditure reports.

Rent and Rates Administration

• Billing of tenants monthly in line with signed lease agreements.
• Ensure tenants pay their rentals on or before agreed timelines.
• Ensure all municipal accounts are opened and paid timeously for all properties in the asset register.
• Drafting of rent recons for all leases in place.
• Assist with Valuation document compliance

Lease and Property Finance Administration

• Coordinating with Finance to ensure appropriate and accurate financial reporting and budgeting
• General assistance at ad hoc requests.

Document Management

• Develop and implement a system to safekeep and record all documents relevant to rental and accounts administration in the Land Property Management and Holding unit.
• Maintain up-to-date immovable asset information.

Administration & Support

• Provide general administrative support to the unit manager.
• Control and follow-up on all rent and municipal accounts administrative matters.
• Manage logistical & administrative arrangements relating to leases, inspections, rent collections and property levies.
• Render an all-round administration service pertaining to management of land and property assets.
• Extract Lightstone report from the system.
• Prepare activating forms for procurement process.

Asset Data Capturing

• Capture all required info on asset register, historic data, expenditures, and work activities on all immovable properties.

Requirements

• Matric (Grade 12)
• A National Diploma (NQF Level 6) in the Property Studies or Real Estate, and Finance.
• A Degree in Property Studies or Real Estate, and Finance would be an advantage.
• 1 years’ experience in the Property Management and Finance.
• Competent in MS Package (Word, Excel, PowerPoint, Outlook and Project).
• Code 8 (B) driver’s license or above is necessary and be able to travel extensively.