Contract Jobs at Housing Development Agency (HDA)

Responsibilities

Unit coordination and liaison

• Coordinate regularly and provide reports on the Immovable property portfolio including reporting monthly and quarterly on property accounts and rental matters.
• Assist with developing and reviewing unit policies and operating procedures.
• Monitoring, prioritizing, scheduling, supporting unit programs, tasks and activities
• Collating unit reports
• Arrange unit meetings and record minutes
• Assist in administering unit dashboard and expenditure reports.

Rent and Rates Administration

• Billing of tenants monthly in line with signed lease agreements.
• Ensure tenants pay their rentals on or before agreed timelines.
• Ensure all municipal accounts are opened and paid timeously for all properties in the asset register.
• Drafting of rent recons for all leases in place.
• Assist with Valuation document compliance

Lease and Property Finance Administration

• Coordinating with Finance to ensure appropriate and accurate financial reporting and budgeting
• General assistance at ad hoc requests.

Document Management

• Develop and implement a system to safekeep and record all documents relevant to rental and accounts administration in the Land Property Management and Holding unit.
• Maintain up-to-date immovable asset information.

Administration & Support

• Provide general administrative support to the unit manager.
• Control and follow-up on all rent and municipal accounts administrative matters.
• Manage logistical & administrative arrangements relating to leases, inspections, rent collections and property levies.
• Render an all-round administration service pertaining to management of land and property assets.
• Extract Lightstone report from the system.
• Prepare activating forms for procurement process.

Asset Data Capturing

• Capture all required info on asset register, historic data, expenditures, and work activities on all immovable properties.

Requirements

• Matric (Grade 12)
• A National Diploma (NQF Level 6) in the Property Studies or Real Estate, and Finance.
• A Degree in Property Studies or Real Estate, and Finance would be an advantage.
• 1 years’ experience in the Property Management and Finance.
• Competent in MS Package (Word, Excel, PowerPoint, Outlook and Project).
• Code 8 (B) driver’s license or above is necessary and be able to travel extensively.

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Responsibilities

Quality Management

• Implement and execute the entity transformation and empowerment plan.
• Support the monitoring and reporting on the entity transformation & empowerment plan including implementation plans, processes, policies, targets, outputs, and outcomes.
• Support the entity in the management of programme stakeholder management to achieve the outcomes of the programme and in engaging on a regular basis with key stakeholders for the purposes of updates on transformation progress.
• Compile and assist in the reporting of all related transformation imperatives related to transformation and empowerment objectives of the HDA.
• Assist and support the reporting of procurement monitoring to ensure required targets related to designated groups and community initiatives are implemented and achieved.
• Assist in the development of evaluation tools, methods and frameworks that will ensure compliance and adherence to approved standards and procedures.

Programme Administration Management and Implementation

• Ensure and support efficient, effective, and good practice programme and project administration.
• Ensure appropriate programme and project document management, tracking and reporting.
• Ensure all HDA policy, legislative and administrative frameworks are applied and complied with in the management of the function optimally and information is integrated and readily available for reporting.
• Coordinate and manage project deliverables consistent with the required HDA administrative systems.
• Monitor and evaluate statuses of each project for reporting purposes

Transformation and Empowerment Required Areas Of Output and Outcome

• Report on entity B-BBEE interventions related to housing and human settlements development including targets, outputs, and outcomes.
• Initiate, design, and implement approved programme projects.

Support and Assist Entity Units to advance transformation in the following regards:

• Women empowerment
• Youth employment
• Preferred procurement BEE for community benefit
• Preferred procurement transformation
• Empowerment of disabled persons within the sector
• Support the access to jobs and skills development.
• Support entry of new firms in the construction sector
• Empowerment of military veterans
• Promotion of local content through transformation and empowerment

Employment Equity Support

• Input in HDA human resources policy and planning and monitoring support thereof
• Support the development of the HDA Employment Equity Plan and B-BBEE Strategy and Action Plan
• Support problem solving and developing value-adding strategies align transformation and empowerment legislation and objectives.
• Support the Implementation & annual planning for transformation and empowerment targeting and outputs.
• Support and assist with interventions or training programs and advancement opportunity, identifying of obstacles that are present for specified designated groups

Project Management

• Identify and facilitate engagements and interventions for economic participation for all designated groups for the advancement of transformation and empowerment.
• Implement and facilitate the implementation and support of policies, plans and frameworks where appropriate to enhance socio-economic impact.
• Develop and support plans that ensure that local communities derive maximum benefit from the investment through access to labour, sub-contracting opportunities, socio-economic investment, and income.
• Support successful conclusion of transformation project.
• Support principle that transformation targets are linked to the human settlement transformation score card

Stakeholder Engagements

• Design, plan and support research, network with relevant role-players and make appropriate contact with public sector organisations.
• Gather relevant information data including key decision-making processes, strategic choices and timing of priorities, to support evidence-based programme and project planning.
• Support CEO and supervisors in the compilation of reports and presentations to promote transformation in the sector and HDA functions, mandate, and role.
• Advise and organize appropriate meetings, interventions, appointments, engagements, networking sessions and presentations as maybe required.

People Management

• Manage and lead any personnel falling under the position scope of authority.
• Set clear objectives for the position and scope of work to measure achievements against objectives based on the HDA performance management system.
• Build and manage relationships with staff members.
• Implement and comply with the HDA policies and procedures as required.
• Manage risks within programme and projects.

Requirements

• Relevant Degree in Human Resources Management and/or Education and/or Development Studies.
• Valid Driver’s License.
• Ability and willingness to travel.
• Computer literacy and proficiency to research, write, compile and prepare reports and presentations.
• Minimum 10 years’ experience in Social and Community Development and/or Transformation and/or Empowerment and/or Change Management.
• Experience and knowledge of Skills Development and Training.
• Experience in Enterprise Development and Corporate Social Investment Programmes.
• A minimum of 3 years of this experience must be at management level.

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Responsibilities

Project Planning and Design

• Carry out technical and feasibility studies and draw up blueprints that satisfy technical specifications of projects
• Analyze survey reports, maps, drawings, blueprints, aerial photography, and other topographical or geologic data to plan
• Develop and design systems and structures, in line with built environment standards, using design software and drawing
• Conduct on site investigations and analyse data (maps, reports, tests, drawings and other)
• Assess potential risks, materials and costs
• Provide advice and resolve creatively any emerging problems/deficiencies
• Estimate quantities and cost of materials, equipment, or labour to determine project
• Manage the planning and implementation of Human Settlement Development projects undertaken by the Provincial Department of Human Settlements which includes the following:
• Plan and develop new housing and infrastructure projects to be implemented by the Provincial Department of Human Settlements.
• Oversee construction and on-going monitoring and evaluation of projects planned and implemented by the Provincial Department of Human Settlements.

Project Development and Management

•  Inspect project sites to monitor progress and ensure conformance to design specifications and safety or other construction development standards.
• Provide technical advice regarding design, construction, or program modifications and structural repairs to the technical team.
• Monitor progress and compile reports in project status
• Resolve design and development problems
• Assess the sustainability and environmental impact of projects
• Ensure projects run smoothly and structures are completed within budget and on time
• Hand / oversee the handing over process of the completed structures and services for use
• Inspect project sites to monitor progress and ensure conformance to design specifications and safety.
• Direct construction, operations, and maintenance activities at project site.
• Estimate quantities and cost of materials, equipment, or labor to determine project feasibility.
• Prepare or present public reports, such as bid proposals, deeds, environmental impact statements, and property and right-of-way descriptions.
• Management of complex infrastructure development and construction projects from inception to full life circle
• Interpret test soil results of materials to determine the adequacy and strength of foundations, concrete, asphalt, or steel.
• Provide technical advice regarding design, construction, or program modifications and structural repairs to industrial and managerial personnel.

Compliance Management

• Ensure that service providers comply with stated service level agreements and contractual obligations
• Provide timely feedback to Provincial Department of Human Settlements management regarding any contractual transgressions that may occur during projects implementation.
• Ensure implementation of projects are within established policies, systems, procedures, processes and practices.
• Provide advice and assistance to others in order to ensure their compliance with policy, governance procedures, as well as industry standards.
• Identify areas of non-compliance and implement corrective action.

Requirements

• Degree or BTech in Engineering
• Professional registration is a requirement
• Must be registered with ECSA as a Professional Engineer (Pr. Eng.)/Professional Technologist (B-Tech).
• Minimum of 10 years relevant engineering experience
• Proven experience managing large-scale infrastructure or capital projects
• Knowledge of public sector regulatory frameworks (PFMA, MFMA as applicable)
• Knowledge of contract management (NEC/ GCC/ FIDIC/ JBCC) and procurement frameworks
• At least 5 years in a senior management or leadership role