Tender & Quotation Specialist at Hitachi Energy

• You as a Tender & Quotation Specialist will be part of Hitachi Energy business based in Modderfontein, South Africa. You will be creating and completing bids or estimations, or quotations based on customer specification or customer requirements or budget to achieve both market competitiveness and high margin for the company. Maintaining and improving the balance between all Hitachi Energy units and customers that are present in the area of responsibility.

Your responsibilities

• Target: Formulating competitive bids or estimates or quotations, taking into account best available product mix and appropriate technical and commercial considerations for each individual situation. Ensuring tenders are well documented in a timely manner and with appropriate level of detail, including full and accurate costs.
• Preparation: Managing the preparation of all technical (e.g. defining the most suitable technology and product type(s)), financial (e.g. total price sheet, cash flow analysis) and if necessary project management (e.g. quantifies hours of engineering and commissioning) aspects of the bid or estimate or quotation, indicating prices and trading conditions.
• Coordination: In accordance with bid or estimate or quotation planning, ensuring that inputs for editing activities are provided on time and according to established quality procedures. Managing external services to support bid or estimation preparation such as translations and governmental approvals.
• Documentation: Collecting and archiving documentation regarding the offer/order and records assumptions and decisions taken during the development process. Regularly reports the status of the bids or estimates or quotations using defined tools and collects and analyses the reasons for tenders being lost and won.
• Risk: Identifying potential risks in the bids, quotations and estimates, and in any related contract agreements across customers or channels. Providing information and/or participates in the risk review process in accordance with Hitachi Energy policy.
• Information coordination: Being responsible for collecting and collating all information needed to prepare the proposal, including both technical and cost elements.
• Customer relations: Establishing and maintaining effective customer relationships to understand customer needs. Ensuring a positive customer experience throughout the sales process. Providing any necessary technical support to Sales Managers during technical meetings with customers.
• Supplier selection: Identifying potential vendors for equipment and materials required in the project and technically evaluates supplier offers to check match with specifications. Collaborating with supply chain management to coordinate requests to subcontractors.
• Safety and integrity: Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor’s degree in electrical engineering.
• 2 years’ experience in tendering and quotation.
• Knowledge in bids and proposals.
• Proficiency in both spoken & written English language is required.