Tenders Administrator at Freedom Stationery (Pty) LTD

Role Overview:

• The Planning Administrator is responsible for supporting sales order processing, payment allocation, and key account management. This role also includes managing inventory, assisting with bid and tender preparations, handling customer quotations, and performing general administrative support for the planning department. The position requires attention to detail, accuracy, organizational skills, and the ability to communicate effectively with various departments and external clients.

Key Responsibilities:

• Coordinate and manage tender documentation, submissions, and deadlines.
• Liaise with internal departments to gather necessary information for tenders.
• Maintain and update tender tracking systems and databases.
• Assist in project planning schedules and resource allocation.
• Ensure compliance with tender requirements and company standards.
• Support bid preparation, including formatting, proofreading, and compiling documents.
• Monitor tender portals and identify relevant opportunities.
• Communicate with clients and stakeholders regarding tender clarifications and updates.
• Planning administration support.
• Update and manage planning databases, spreadsheets, and documentation.
• Monitor progress against plans and flag potential delays or issues.
• Support resource allocation for key accounts and capacity planning.
• Sales order processing.
• Liaise with internal teams to gather data and ensure accurate planning inputs.
• Maintain compliance with internal procedures and planning standards.
• Reporting and administration.
• Responsible for Inventory management.

Job Requirements
Minimum Requirements:

Education:

• Matric and a relevant tertiary qualification in Business Administration, project management, supply chain management or a related field.

Experience:

• Minimum 2-3 years tender administration, planning coordination, or procurement support.
• Strong proficiency in excel.
• Syspro will be advantageous.

Skills and Competencies:

• Strong attention to detail and numeracy skills.
• Good organisational and communication skills.
• Ability to work under pressure in a fast-paced environment.
• Strong problem-solving and time management abilities.
• Maintain confidentiality and adherence to the POPI act.