Theatre Administrator at Life Healthcare

• A vacancy exists for a Theatre Administrator, based at Life West Coast Private Hospital, reporting to the Unit Manager, Sr. Beth Koekemoer.  The successful candidate will be responsible for managing and co-ordinating accurate preference cards to support and sustain a quality and efficient e-billing system.

Critical Outputs

• Achieve optimal system utilization on Impilo regarding the preference cards and trolleys.
• Develop and maintain sound relationships with internal customers to achieve co-operations and compliance with the audit process.
• Effective management of preference cards and templates (surgical and anesthetic)
• Edit, update or create new preference cards as required and obtain sign-off from relevant persons
• Load preference cards onto the system for the next day’s theatre lists as well as for any emergency cases
• Effectively monitor Impilo Dashboard and action any errors
• Manual capturing of manual billing on Impilo (stock and equipment)
• Effective capturing of procedures and items required for the electronic theatre register and case management. (load of registers)
• Be a super user/champion to assist with multi-touch screen issues and troubleshooting
• Supportive role to the Stock Controller in monthly stock takes to achieve hospital variance targets
• Supportive role regarding stock variance reports in collaboration with Unit Manager and Stock Controller to achieve stock targets
• Theatre bookings management.
• Any other tasks that the Unit Manager may deem necessary.

Requirements

• Matric certificate
• Experience in billing/stock management
• Theatre Billing experience essential
• Working experience within a theatre environment/Life Healthcare hospital will be an advantage
• Knowledge of theatre stock, e-billing, Imeds and Impilo will be an advantage
• Computer Proficiency critical
• Highly developed interpersonal skills and ability to work in a team
• Attention to detail
• Strong Administration skills
• Good Interpersonal skills to communicate with doctors

Competencies

• Problem-solving, analysis and judgment
• Resilience
• Engaging diversity
• Verbal & written communication and presentation
• Influencing
• Building relationships
• Customer responsiveness
• Organisational awareness
• Drive & energy
• Excellence orientation
• Ethical behaviour

Deadline:11th September,2026