Time and Attendance Administrator at AVI Limited

• The successful incumbent will be responsible for ensuring effective control and management of time and attendance of permanent labour as well as ensuring accurate payment.

Line Manager: HR Manager 

Job Specification:

Key Performance Areas:

Capture all time and attendance on Best Time system

• Pull all Time and Attendance System clock reports per department, check and e-mail to respective supervisors on a weekly basis.
• Ensure that clocking reports are signed off for correctness by the Supervisor.
• Ensure that all reports are captured on Best time correctly and timeously.
• Ensure correct uploading of hours into the SAP CATS system for payment/deductions.
• Ensure Access Control Time Registers are checked and updated on a daily basis on the Time and Attendance System.

Capture all leave (sick, annual, family and parental leave)

• All leave to be captured and updated on SAP
• Employee leave records to be filed and up to date

 Capture all Standby and Call-outs

• Ensure that all Standby and Callouts are captured timeously
• All Standby and Callouts are to be approved and signed off by the supervisor before capturing on SAP

 Attend to all payroll queries

• All time and attendance queries attended to daily, weekly and monthly
• Variance reports queries attended to timeously

 Best Time System Liaison

• Ensure that you report any Best time issues to IT
• Ensure that you arrange training for all new employees who require training

Time and Attendance management for Perm –Partimers (PPT’s) 

• Ensure that the Perm-Partimers (PPT’s) requisitions are signed off every Thursday for processing.
• Ensure that all PPT’s are scheduled timeously.
• Attend to all Time and Attendance queries from PPT’s
• Ensure all PPT records are kept up to date

 Adhoc

• Assist HR Admin/HR Officer & HR manager with HR queries as and when requested

Minimum Requirements:

Experience:                                                                   

• 3 – 5 years experience as a Time and Attendance Administrator
• 3 years of experience working on Bestime and SAP systems
• Minimum of 2 years experience in a manufacturing environment
• 2 years experience in an unionised environment

Qualifications:

• Matric / Grade 12
• HR Office Administration Certificate
• HR Management Certificate or Diploma will be an added advantage

Competencies:

• Attention to detail
• Documenting facts
• Staying composed
• Articulating information
• Building relationships
• Considering others